Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to This page is updated weekly on Fridays.

  • 27 Oct 2016 8:15 AM | Krystal Thomas (Administrator)

    Position Information

    Job Title:  University Archivist, Nova Southeastern University

    Position Number:  997272

    Center:  Alvin Sherman Library, Research & Information Technology Center

    Location:  Main Campus, Fort Lauderdale, FL 33314

    Job Open Date:  10-14-2016

    Job Close Date:  Open Until Filled

    Job Category:  Exempt

    Hiring Range: Commensurate with Experience

    Pay Basis:  Annually

    Subject to Grant Funding?: No

    Job Grade/level: 90

    Type of Shift:  Non-Faculty Full time

    Benefits Eligible:  Reg FT w/Benefits

    Primary Purpose: The University Archivist is responsible for appraising, collecting, organizing, describing, preserving, and making available for research and reference use those official University records and those ancillary records of the University community of sufficient historical, legal, fiscal, and/or administrative value to warrant permanent preservation, including special collections.

    Essential Job Functions:

    1. Arranges and describes archival collections of organizational records and personal papers, performs rehousing and other basic preservation needs, and prepares finding aids in accordance with local and national standards.
    2. Analyzes current condition of materials and implements appropriate preservation measures for use and long term storage.
    3. Provides information services that will assist the operation of the University. Serves research and scholarship by making available and encouraging use of its collection by members of the University and the community at large.
    4. Develops effective systems for recording and retrieving information on the collections held in the NSU Archives.
    5. Directly supervises assigned staff and is responsible for hiring, conducting performance evaluations, training, and any other employee related actions.
    6. Develops methodologies for locating and acquiring materials campus wide including enforcing the university wide Records Management and Destruction Policy as it relates to collections which must be relocated to the University Archives.
    7. Advises administrators and directs staff regarding scheduling records for permanent retention or weeding in the archives.
    8. Manages the NSU institutional repository.
    9. Performs other duties as assigned.

    Marginal Job Functions:

    1. Represents the Archives through active participation in NSU Libraries committees and professional organizations, engaging in research, publication, and presentation.
    2. Develops exhibits and make presentations to relevant internal and external groups.
    3. Seeks opportunities for grant funding and prepare funding proposals.
    4. Works with appropriate college office, alumni and other entities in identifying potential donors and materials that support the university's mission.

    Required Knowledge, Skills and Abilities: 

    1. Demonstrated knowledge of the archives and records management field with supporting experience and education, preferably in a university setting.
    2. Thorough knowledge of best practices in digitization, metadata, storage, and management of archival and digital assets and ability to maintain a current awareness of trends and developments in the field of archives management.
    3. Strong analytical and problem-solving skills to address challenges and opportunities associated with evaluating the current program and making recommendations concerning the future management and development of the archival institutional records.
    4. Demonstrated ability to work both independently as a self-motivated, performance-driven professional as well as in a collegial and collaborative manner across library departments and campus wide including the ability to communicate effectively orally and in writing including public speaking and presentations.
    5. Demonstrated ability in establishing and maintaining relationships with a wide range of users and constituencies including faculty, staff and the public to support the building and use of archival and special collection holdings.
    6. Knowledge of web development tools and technologies and also markup languages to include: HTML, XML, and EAD.
    7. Extensive knowledge of the online platforms for displaying archival collections.
    8. Knowledge of ethical and legal concerns (including copyright) affecting acquisition, management and access to archival holdings and digital collections.
    9. Ability to lift 40 pounds.

    Required Education:  Master's Degree

    Major (if required): Library Science

    Required Experience:

    1. Masters of Library Science degree from an ALA accredited school.
    2. Minimum seven (7) years of professional library experience to include experience in a university or corporate archives or special collection library, with a minimum of 3 years in a supervisory or leadership role.
    3. Minimum one (1) year experience in with digitizing archival holdings for online access.
    4. Extensive experience with digitization workflows, institutional repositories, and online presentation of archival and special collection resources, as well as reference experience in institutional archives and in developing exhibitions, presentations and other programming.

    Preferred Qualifications:

    1. Management experience in a university archives and special collection library.
    2. Track record of participation, publication or presentation in the archival profession.
    3. Experience in conducting oral interviews.
    4. Specialized training in archives, special collections or related areas.

    Is this a safety sensitive position (are applicants potentially subject to drug testing)? No

    Does this position require a criminal background screening? Yes

    Quick Link:

  • 29 Aug 2016 8:12 AM | Krystal Thomas (Administrator)

    Position Details

    Type: Full Time
    Offered by: Preservation Foundation of Palm Beach, 311 Peruvian Avenue, Palm Beach, Florida 33480
    Salary: Salary Dependent on Experience and Includes Full Benefits Package
    Deadline: September 30, 2016
    Position Reports To: Executive Director

    Position Description

    Director of Archives and Programming

    The Director of Archives and Programming is responsible for managing the Foundation’s collections and planning lectures and exhibitions that foster our mission of preserving the architectural, cultural and ecological heritage of Palm Beach. Programming will encompass a broad range of subject matter, including architecture, interior design, landscape design and historic preservation, and appeal to members of the Foundation and the general public.

    The Director of Archives and Programming is responsible for updating and managing the Foundation’s website in addition to developing and implementing a social media strategy that will increase awareness of the Foundation and cultivate the next generation of preservationists.

    How to Apply

    Applicants should submit electronically a letter of interest, three professional references, and supporting documents addressing the qualifications and responsibilities specified to Amanda Skier, Executive Director at Please indicate “Director of Archives and Programming Recruitment” in the email-subject line. Please submit all applications by close of business on September 30, 2016.

    Major Qualifications:

    • A Master of Science in Library and Information Science is required.
    • Strong understanding of and experience with collections and cataloguing of digital resources.
    • Experience with project management.
    • Experience in not-for profit organizations, design, historic preservation, or planning a plus.
    • Excellent interpersonal, communication, administration and personnel management skills; ability to effectively utilize technology in support of these skills.
    • Excellent analytical, research and writing skills.
    • Knowledge and understanding of the important and developing historic preservation and urban planning issues of the day.
    Primary Responsibilities
    • Work with donors and staff to acquire new collections.
    • Reassess collection policy.
    • Organize and rehouse collections.
    • Describe collections and write finding aids.
    • Assist researchers using collections.
    • Develop digital library for internal use.
    • Reassess collections in storage and space needs.
    • Coordinate the digitization of collections.
    • Create a plan for ongoing maintenance of the library.
    • Schedule lectures that foster the Foundation’s mission.
    • Curate exhibitions featuring our collections and related subject matter.
    • Produce scholarly articles.
    • Update and manage Foundation website.
    • Develop and implement social media campaign.
    • Manage community outreach to promote the Foundation’s collections and resources.
    • Maintain yearly budget.
    • Direct archival volunteers.
    • Assist staff with Foundation business including daytime and evening events.
    • Other duties as assigned.

  • 19 Jul 2016 11:43 AM | Krystal Thomas (Administrator)

    The University of Miami Libraries seeks nominations and applications for a creative, innovative professional to serve as Archivist in the Cuban Heritage Collection (CHC). The Archivist processes manuscript collections and archival materials and, in collaboration with the Chair of CHC, helps plan, organize, and implement systems and procedures for maintaining physical and intellectual control over collections in the CHC with the goal of preserving and improving access to these collections. The CHC Archivist may also work on projects with subject affinities in other University of Miami Libraries distinctive collections. 

    UNIVERSITY: The University of Miami is one of the nation’s leading research universities in a community of extraordinary diversity and international vitality. The University is privately supported, non-sectarian institution, located in Coral Gables, Florida, on a 260-acre subtropical campus. The University comprises 11 degree granting schools and colleges, including Architecture, Arts and Sciences, Business Administration, Communication, Education, Engineering, Law, Medicine, Music, Nursing, and Marine and Atmospheric Science ( 

    THE LIBRARY: The University of Miami Libraries ( rank among the top research libraries in North America with a collection of over 3.6 million volumes and 99,060 current serials titles, including 97,074 electronic journals. The Otto G. Richter Library lies in the center of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The University also has independent medical and law libraries. The Libraries provide support and services for approximately 11,123 undergraduates, 5,725 graduate students, and 14,604 full and part time faculty and staff. Excluding the independent libraries, the University Libraries employ 62 professional and 74 support staff and are a member of ARL, ASERL, CLIR, CRL, NERL, OCLC Research Library Partners, HathiTrust, APTrust, DPN, SEFLIN and Lyrasis. 

    The Cuban Heritage Collection collects, preserves, and provides access to primary and secondary sources of enduring historical, research, and artefactual value which relate to Cuba and the Cuban diaspora from colonial times to the present. The Collection supports the teaching, learning, and research needs of the University of Miami and the broader scholarly community. 

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 


    • Manages manuscript collections and related materials such as photographs, posters, and audiovisual resources.

        o Appraises and accessions manuscript collections and related materials. 

        o Manages space allocations for these materials onsite and coordinates off-site access and space allocations for CHC collections with Access Services

        o Collaborates in developing goals for collections arrangement and description and establishes mechanisms for reducing processing backlog. 

        o Participates in the implementation of policies and standards for the arrangement and description of physical and born-digital archival materials. 

        o Supervises and directs the Archives Team of staff, students, and volunteers. 

        o Serves as a liaison to the Preservation unit to meet the preservation and conservation needs of manuscript materials. 

    • Processes permanent and historically valuable materials.

        o Develops processing plans to determine order, specificity, and appropriate level of description and analysis. 

        o Arranges and describes manuscript collections and related materials. 

        o Creates finding aids for online publication and collection-level MARC records. 

        o Provides quality-control and edits finding aids and other discovery tools created by other members of the Archives Team. 

        o Ensures the online publication of finding aids and other access tools. 

        o Prepares manuscript collections and related materials for digitization. 

        o Serves as a liaison to the Digital Collections Committee. 

    • Participates in the educational and outreach activities as requested.

        o Provides research assistance to users of CHC archival materials as needed. 

        o Assists with instructional activities related to primary sources as needed. 

        o Assists with the development and preparation of exhibitions and events. 

        o Participates in collection development activities and engages regularly with the community and donors. 

        o Participates in Board meetings of the Amigos of the Cuban Heritage Collection. 

        o Promotes the archival collections of the CHC at conferences and other fora. 


    • Keeps abreast of relevant technology, literature, and studies for current awareness of trends, developments, and best practices in librarianship and archival processes.
    • Serves on/participates in Libraries and University organizations, committees, task forces, and teams as appropriate.



    • ALA-accredited Master’s degree, an ALA approved overseas equivalent, or a Ph.D. with appropriate library experience.
    • Coursework or other formal training in archival management.
    • Relevant library experience, including at least one year of experience in special collections or archives.
    • Demonstrated knowledge of archival appraisal, preservation, arrangement, description, and access theories and procedures.
    • Familiarity with issues, trends, principles and practices in archives and special collections.
    • Oral and written fluency in both English and Spanish.
    • Excellent communication, interpersonal and organizational skills.
    • Ability to assess objectives and operational requirements to develop and implement policies and procedures.
    • Strong commitment to excellence in service.
    • Experience in using personal computers and related software applications including Microsoft Word, Excel, Power Point, and Access.
    • Ability to work independently as well as collaboratively.
    • Demonstrated initiative and flexibility.
    • Aptitude for accuracy and detail.
    • Ability to lift up to 40 pounds.


    • Supervisory experience.
    • Experience in project planning, management, and completion.
    • Scholarly knowledge of the history and culture of Cuba and its diaspora.
    • Knowledge of EAD and DACS.
    • Familiarity with “More Product, Less Process” approaches to archival processing.
    • Experience with at least one archival management software (e.g. Archon, ArchivesSpace, etc.)
    • Familiarity with Web development tools.

    SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the Librarian Assistant or Associate Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income taxes. More information on benefits can be found at:

    APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled; however, applications received by August 15th will receive priority consideration. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. Send nominations and applications to: 

    Human Resources Manager 
    Otto G. Richter Library 
    University of Miami 
    P.O. Box 248214 
    Coral Gables, FL 33124-0320 

    The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds.

  • 14 Jul 2016 10:13 AM | Krystal Thomas (Administrator)

    The Spady Cultural Heritage Museum is seeking an intern from September 1, 2016 to June 30, 2017 to perform duties as follows:

    • Conducting tours
    • Contributing to the development of special events and programs and exhibits
    • Helping to oversee overall maintenance of the workspace and property
    • Assisting staff with communications system development and enhancements
    • Becoming knowledgeable of the museum profession to include: collections, museum nomenclature and other aspects of careers in museums

    Hours of Employment: Two days per week, 10:00 a.m. – 2:00 p.m.

    Compensation: $400 per month

    Contact: Charlene Farrington,, 561.279.8883

  • 02 Jun 2016 12:25 PM | Krystal Thomas (Administrator)

    The Florida International University, Special Collections Department seeks a dynamic enthusiastic and outreach-oriented librarian to build the University Archives collection.  The Librarian Archivist will work in the facilitation of learning, teaching, and research focusing on the use of Special Collections and University Archives.
    Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visit

    • Responsible for the daily operation and long term development of the archives including: identifying, acquiring, appraising, processing, preserving, providing research services and instruction.
    • Works with the library and university staff/offices to identify, acquire and preserve historically valuable records produced at the university, including archival materials, manuscripts, university publications, artifacts, electronic and other born digital items, and other historically significant collections that document institutional history.
    • Manages the accession, arrangement, description, preservation, storage of collections and the development of finding aids according to archival practices for DACS.
    • Develops and implements uniform arrangement and description standards, develop EAD records and ensure that material are efficiently and effectively processed including inclusion in the library catalog.
    • Cultivates opportunities to work with Library and departmental faculty to integrate archival and other special collection resources into teaching, learning and research.
    • Engages in active outreach to campus schools and units, provides instruction in the use of University archives and materials.
    • Encodes finding aids using Encoded Archival Description for contribution to the online archive.

    Collaborate with the Reference Department and explore the possibility of creating a LibGuide for the University Archives. Partner with the Facilities Management Department to teach them how to best arrange their archival materials and eventually acquire their large collection of university archival materials, ephemera, and building plans.

    Provide reference services to library patrons, university faculty and staff in Special Collections and University Archives. Provide library instruction to classes on the use of Special Collections and University Archives and encourage students and faculty to utilize the department’s manuscripts, archives, and regional history resources. Participate in Library and University committees and in the governance activities of the Library Faculty.



    • Post graduate degree (MLS) and two years of related library experience.


    • Educational background in archives management.
    • Knowledge of archival arrangement and descriptive standards for archives and manuscripts (DACS) and encoding standards for archival finding aids (EAD and EAC).
    • Experience working with large archival collections.
    • Experience with Archivist Toolkit, Archon or other archival management system.
    • Knowledge of basic cataloging best practices and procedures.
    • Experience working with collections.
    • Background in an academic archives setting.
    • Excellent verbal and written communication skills.
    • Ability to work both independently and collaboratively with faculty, students, administrators and the general public.
    • Initiative, flexibility, and the ability to adapt and work creatively in a complex, rapidly changing academic environment.


    Non-tenured faculty status; rank and salary are competitive based on qualifications and experience.

    About the Libraries: For information about the FIU Libraries, please visit

    Qualified candidates are encouraged to apply to Job Opening ID 511393 at and must attach a cover letter and resume as a single pdf file. Candidates will be requested to provide names and contact information for at least three professional references who will be contacted as determined by the search committee. All inquiries should be directed to Rita Cauce, Chair of the Search and Screen Committee, at To receive full consideration, applications and required materials should be received by June 3, 2016. Review will continue until position is filled.
    FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

  • 02 Jun 2016 9:30 AM | Krystal Thomas (Administrator)

    Posting Title: Digital Collections Librarian
    Position #: 70018910
    Job Opening ID: 511380
    Review Date: June 3, 2016

    Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, theWolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visit

    Florida International University Libraries’ Digital Collections Center (DCC) and Geographic Information Systems (GIS) Center is looking for a Digital Collections Librarian to join a team of digital collections professionals in digital production, long-term preservation, curation of materials and data that focus on unique regional historical, cultural, and scientific content.


    • Participates in efforts of digital production and preservation to support internally and externally funded projects by supervising and implementing workflows (e.g. copyright clearance, quality control, digitization, metadata creation/transformation/remediation/enhancement, and archiving etc.)
    • Fosters and maintains partnerships with future and established digital content contributors
    • Develops and delivers training on metadata, the FIU digital library system (dPanther), and preservation of digital materials
    • Supports grant writing and other funding opportunities relating to print and digital collections, production and preservation
    • Performs metadata audits of existing digital collections and participate in migration of legacy digital collections to new platforms
    • Engages in scholarly activity through presentations, conferences, workshops, seminars or other activities that enhance professional knowledge in the area of digital collections
    • Serves the library and/or institution through contribution in meetings and committee work
    • Serves the library profession through involvement in professional organizations and through cooperative efforts with other information professionals
    • Performs other duties an special projects as assigned by department and assistant heads


    • ALA accredited Master of Library Science (MLS) degree, or a Master’s Degree in an appropriate area of specialization
    • Demonstrated knowledge of digital production including digitization, metadata creation, and preservation best practices and standards
    • Working knowledge of mainstream metadata schemas and digital library systems
    • Experiences with collection development and content curation
    • Excellent verbal and written communication skills
    • Strong sense of teamwork and ability to work across diverse departments and individual library and university stakeholders


    • Demonstrated leadership quality and experiences in creating and supervising work flows and project implementation
    • Two or more years of professional experience working with digital collections or archives
    • Experiences in grant proposal writing and implementation


    Non-tenured faculty status; rank and salary are competitive based on qualifications and experience.

    About the Libraries: For information about the FIU Libraries, please visit

    Qualified candidates are encouraged to apply to Job Opening ID 511380 at Candidates will be requested to provide names and contact information for at least three professional references who will be contacted as determined by the search committee. All inquiries should be directed to Jamie Rogers, Chair of the Search and Screen Committee, at To receive full consideration, applications and required materials should be received by June 3, 2016. Review will continue until position is filled.

  • 04 Apr 2016 9:32 AM | Krystal Thomas (Administrator)

    TITLE: Library Intern REPORTS TO: Librarian

    CLASSIFICATION: Temporary; non-Exempt; Part-Time

    FUNDING: Position is funded through the Council on Library and Information Resources (CLIR) Cataloging Hidden Special Collections and Archives grant program. The position will last up to 180 hours during the summer months to start no earlier than May 16, 2016 and end no later than Aug 12, 2016.


    To assist the Librarian and Special Projects Library Assistant in the physical processing of materials, generation of EAD finding aids, and research on carillon related topics to fulfill the project goals of the CLIR funded “Cataloging the Vertical Files of the Anton Brees Carillon Library” project.


    • Substantial work towards a Bachelor or Masters degree in either Library Science, Archives, Carillon, or a related field of study. Recent graduates are also encouraged to apply.
    • Proficiency with the MS Office suite (Word, Excel, etc.) and the ability to learn new library software systems
    • Must be detail oriented
    • Research and database experience preferred
    • Ability to work effectively independently or as part of a team
    • Must have reliable transportation
    • Strong organizational skills desired
    • Excellent verbal and written communication, interpersonal and problem solving skills desired
    • Ability to manage multiple tasks, with excellent organizational and follow-up skills
    • Must have the ability to climb stairs


    • Assist staff and volunteers with the physical organization of materials.
    • Research and record historical, biographical, and technical information on relevant carillon related resources.
    • Work with the Special Projects Library Assistant on the generation of EAD Finding Aids.
    • Identify items in the collection than need special physical and/or cataloging processing.
    • Communicate with carillon and other related professionals about best practices.
    • Assist the Librarian and Special Projects Library Assistant in the preparation of reports to support the requirements of the granting agency.

    Bok Tower Gardens is centrally located between Tampa and Orlando among rolling hills of citrus. Dedicated in 1929, the National Historic Landmark and Olmsted designed gardens was planned as a bird sanctuary and meditative garden surrounding an art deco and neo-Gothic 205 foot carillon tower of pink marble and tan coquina stone. The 60-bell carillon and its facilities is the finest in the world.

    Bok Tower Gardens is an Equal Opportunity employer and a Drug-Free Workplace.

    Application Process:
    Email, fax or mail cover letter and resume to:

    Human Resources
    Fax: 863-676-6770
    Bok Tower Gardens 1151 Tower Blvd. Lake Wales, FL 33853

    Applications are due by April 30, 2016. 

  • 15 Feb 2016 12:05 PM | Krystal Thomas (Administrator)

    Position Summary:

    The Revs Institute for Automotive Research, Inc. seeks an experienced and team oriented Special Collections Librarian to coordinate the administration and operation of the Institute’s special collections. The Special Collections Librarian will ensure that the collections are maintained according to current library standards and archival practices. The position requires services to visiting scholars, students, researchers, and historians, as well as responding to inquiries from outside sources via electronic media, and maintains a supervisory role of six supporting library staff, volunteers and student interns. Activities to include, but not limited to, research services, reference and instructional activities publications, preservation of materials, archival processing, cataloguing and metadata processing. Additionally, s/he assists with the development of short and long range plans of the special collections, to include future digitization efforts. The Special Collections Librarian reports to and works closely with the Vice President of The Revs Institute who oversees the operations of the library and related auto museum collection.


    • Supervising the recruitment, training and performance management of library staff; contributing to the development of policies and procedures; representing the library and archive to visiting historians, researchers, faculty, staff and the auto history community.
    • Coordinating outreach and engagement initiatives for the special collections, to include, but not limited to, providing reference, research and instructional assistance.
    • Coordinating the production of select print and electronic publications directly related to special collections, and the Institute’s overall mission.
    • Planning, managing and implementing library policy, including creating and monitoring budget.
    • Select /Recommend new collection materials for the library
    • Assist in analyzing possible acquisitions of automotive collections
    • Assist in content development and creative process for Institute’s website and other social media outlets.
    • Ensures the preservation needs are maintained, and that provenance records and archival organization needs are met.

    Minimum Qualifications:

    • An MLS /MLIS from an ALA accredited institution, or equivalent work experience
    • Minimum of 3-5 years’ relevant experience in special collections or archives in a research library.
    • Experience being responsible for the recruitment, training and performance management of staff.
    • Experience attending to budget matters related to department operations and management.
    • Demonstrated experience in providing effective research assistance to visitors and in electronic requests.
    • Evidence of the ability to participate in professional organizations, and to be engaged in research and scholarship as required.
    • Experience in handling of rare books, and of proper archival practices.
    • Exceptional research skills utilizing all facets of digital, print and related media.
    • Good understanding of proper cataloguing and metadata methods.
    • Understanding of digital collections, the use of online databases, and facility in using common software packages (Excel, PowerPoint, Word, Photoshop)
    • Excellent verbal and written communication skills
    • Excellent attention to detail

    Preferred Qualifications:

    • Excellent understanding and knowledge of automobile history.
    • Successful completion of the Academy of Certified Archivists program.13926
    • Evidence of successful collaborative initiatives.
    • Experience supervising of student interns and volunteers.
    • Familiarity with digitization projects and formats, and related metadata frameworks.
    • Experience in production/editing of published materials and creation of website content related to the institution.

    For more information, click here.

  • 15 Feb 2016 12:02 PM | Krystal Thomas (Administrator)

    Job Summary

    Assist in the daily oversight and preservation of the museum's permanent collection. This position reports to the chief registrar and will be involved in the full range of registration and collections management activities. Responsibilities include the care and handling of object collections, contributing to cataloging and collections documentation, and providing exhibition installation support as needed. Utilizies best museum practices in cataloguing a wide variety of fine and decorative art objects.

    Assist with the full range of routine registration and collections management activities, including but not limited to processing/cataloging, integrated pest management, environmental monitoring and object condition reporting.

    Assist in the care, handling, packing/unpacking and moving of furniture, decorative arts, fine art, textiles, two-dimensional and three-dimensional objects. Assist with shipping and receipt of crates.

    Aid in the maintenance of and updates to physical and electronic object records; assist with the cataloging and documentation of incoming acquisitions and collections backlog.

    Work closely with the staff photographer to handle objects for digital photography.

    Participate in rolling inventory of the permanent collection; update object records in the collection management database accordingly, document and track physical location of objects in storage and offsite locations.

    Minimum Qualifications

    • Bachelor's degree in related discipline.

    Desired Qualifications

    • Minimum 3 years' experience handling museum collections.
    • Knowledge of professional museum quality art preparation techniques, principals and best practices ; knowledge of accepted museum collection management practices.
    • Technically literate, with experience in data entry and office software (Microsoft word, excel).
    • Experience working with diverse collections and materials; specific experience with works on paper, fine art, furniture, textiles, decorative arts relevant to The Wolfsonian's holdings is an advantage.
    • Experience with cataloging, inventory, and pest management
    • Experience with art handling, packing, crating, preparing objects for storage and exhibition (including removing mats and frames, making storage mounts), location tracking, and local transport of objects to/from storage facility

    For full description or to apply, see FIU's job site.

  • 02 Feb 2016 3:31 PM | Krystal Thomas (Administrator)

    A Legal Technology Manager job in Tampa, FL is now available!  This is a great opportunity in the Research and Information Services group of a well-respected international law firm located in Tampa.  This position offers a great working environment in a beautiful location. 

    Roles and Responsibilities for the Legal Technology Manager Job:

    • Ensures all key library systems and databases are managed effectively and fully leveraged
    • Participates in the overall strategic planning activities of the R&IS group
    • Serves as project manager for key projects within the department
    • Ensures all technical issues are tracked and resolved fully and expediently
    • Develops Requests for Proposals, functional requirements, evaluates vendor solutions and negotiates service level agreements for new technology projects
    • Performs other duties as assigned


    • Seven plus (7+) years of law firm library experience
    • Proficiency in legal research platforms
    • Experience in legal technology, specifically library information systems and reference/request tracking systems and knowledge management platforms
    • Proficiency in Quest, Research Monitor and Sydney Plus is preferred
    • Management experience is preferred
    • Excellent verbal and written communication skills
    • Superior attention to detail and accuracy
    • Keen ability to prioritize and meet deadlines

    If you’d like to be considered for this contract to hire Legal Technology Manager job in Tampa, FL, submit your resume today below or email it in Word.doc format to Please visit the Special Counsel website at to review all current career opportunities!

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