Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to This page is updated weekly on Fridays.

  • 13 Jul 2018 9:14 AM | Krystal Thomas (Administrator)


    The Chief Archivist directs and manages the operations for The Ringling Archives, which includes the Museum Archives and the Archives of Circus History. The Archivist is responsible for the access to, professional care, daily management, and maintenance of the archives including its organization, preservation, and storage.

    Provides leadership in directing and managing The Ringling Archives, including the Museum Archives and the Archives of Circus History through planning, directing, preserving, organizing, outreach, and programming activities. Develops and implements archival policies and procedures with regards to processing, documenting, and accessing archival collections. Collaborates with curatorial and collections staff, along with other stakeholders, to provide and coordinate accessioning, arrangement and description, and preservation of materials in all formats. Collaborates with museum staff to develop innovative ways to use the collections.

    Supervises and trains archives staff, interns, and volunteers. Assigns, trains, reviews, and/or approves work and special projects. Works with staff to determine goals and objectives; makes recommendations regarding employee hiring, salary adjustments, staff development, discipline, and termination, or performance evaluations.

    Creates and maintains digital archives collections, maintaining digital objects and their corresponding metadata. Promotes use of collections through the Web, online exhibits, print/electronic guides, newsletters and other publications, social media, presentations, instructional sessions, and other outreach activities. Collaborates with area faculty and teachers to communicate the use of primary source materials, support digital scholarship initiatives, and makes the collections accessible by way of new and innovative strategies.

    Coordinates and facilitates archives access requests by staff, researchers, research associates, and the public, as well as responding to archives information inquiries and requests. May be required to move and/or lift up to 40 lbs and utilize a step ladder with or without accommodation. Coordinates outreach events, tours and behind the scenes programs of archives collection materials. Identifies and participates in writing grant proposals.

    Prepares, maintains, and manages the Archives' budget.

    Representing the Archives on relevant internal and external committees and organizations. Acts as an advocate and personal representative for the Museum in the community by promoting its resources, programs and services. Cultivates relationships with potential public and private donors. Evaluates and facilitates potential donations for inclusion in archives.

    Performs other duties and assists with special events as assigned.


    • MLS or equivalent from an ALA-accredited program with an emphasis in archives and 3 years of relevant experience.
    • Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies, local research tools, and finding aids.
    • Knowledge of and/or experience in developing digital collections and employing digitization practices to enhance archives and special collections.
    • Knowledge of current metadata standards used for describing digital materials, such as image, text, sound, and video.
    • Knowledge of and experience in using archival and museum collection management systems and/or content management systems.
    • Ability to move and/or lift up to 40 pounds with or without accommodation.

    Preferred qualifications include:

    • Certified archivist.
    • Experience conducting independent scholarly research.
    • Experience with digitization of collection items to include works on paper.
    • Working knowledge of The Museum System (TMS).
    • Experience in conservation techniques and digitization, digital preservation practices and standards.
    • Successful grant writing experience.
    • Experience working with volunteers.
    • Ability to cultivate and maintain effective relations with donors.
    • Experience with promoting collections through social media.

    Other Information

    The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling's campus in Sarasota, Florida (which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens) is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit

    Contact Info

    For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or

    Anticipated Salary Range

    Anticipated Salary Range of $50,000 to $60,000 / year + Florida state benefits available.


    Pay Plan

    This is an A&P (Administrative and Professional) position.

    Soft Money Funded Position

    This is a soft money funded position, with renewal based on available funds and the needs of the University.

    Criminal Background Check

    This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

    How To Apply

    If qualified and interested apply at If you are a current FSU employee, apply via myFSU > Self Service.

    Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

    Open until filled

    This position is being advertised as open until filled.

  • 20 Jun 2018 9:14 AM | Krystal Thomas (Administrator)

    POSITION: Electronic Records Analyst – Records Analyst 1
    REPORTS TO: University Records Manager
    SALARY: $50,000 annual salary; Actual rate will reflect experience and credentials
    REQUISITION #: 507654
    DEADLINE DATE: July 25, 2018 – applicants will be reviewed as received


    The Electronic Records Analyst works with the University Records Manager to establish and maintain a digital information environment which supports the University’s regulatory and compliance obligations for records and information management and long-term preservation of digital assets. Provides expertise and leadership on the management of the digital information of the University to ensure compliance with various regulatory requirements for restrictions, retention, appropriate destruction processes, and/or longterm preservation. Participates in the active management and/or preservation of a wide array of types of digital records, including but not limited to, University electronic records, websites, and social media. Provides guidance to administration, faculty, and staff on creating, managing, preserving, and providing access to born-digital and digitally reformatted records in accordance with State of Florida and Federal regulations. This position provides expertise and leadership and serves as a member of various collaborative teams for the development of frameworks with standards, policies, and procedures to ensure adherence to best practices for electronic records management across campus. This position also serves as a member of a collaborative team to ensure compliance, verification, authentication, and related activities that build and sustain a comprehensive program of records management. This position reports to the University Records Manager.


    Electronic Records Management

    • Develops, implements, and maintains record retention schedules based on the State of Florida and federal requirements and other relevant legislation, regulations, and requirements by evaluating records series according to business functions, with a focus on electronic records.
    • Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines.
    • Advises the University Records Manager on the design, evaluation, and implementation of the University’s electronic recordkeeping systems to ensure that they meet State of Florida and Federal requirements for electronic records.
    • Advises the University Records Manager on alignment of historical, current, and proposed enterprise systems with records management activities, and identifies documentation to assist with long-term management.
    • Liaises with technical and organizational personnel to support alignment of records management activities with data infrastructure.
    • Guides continuous assessment processes to ensure sustainable workflows for accessioning and management of scheduled electronic records.
    • Maintains records management website and other technical resources.

    Records Management Consulting

    • Communicates and interacts with University records creators and custodians to determine record and information management needs.
    • Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines
    • Collaboratively supports administrative unit personnel in managing existing, new, and analog-to-digital, online and other materials in order to meet legal requirements
    • Advises on permanent and archival records for retention, liaising with the University Archivist and University Records Manager on the implementation of the records management guidelines, processes, and programs, and on the acquisition of digital institutional records designated permanent or with historical, evidential, or legal value.

    Records Management Training

    • Develops and delivers training through classroom and online presentation on proper management of digital institutional records within University-supported document management systems and to support an internal understanding of the interaction among information technology systems, records management, and the State of Florida and Federal rules and regulations.
    • Creates University-related documentation and provides training on digital forensic techniques related to records management

    Other Duties as Assigned

    • Serves on appropriate committees and participates in special projects as assigned.



    • Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.


    • Certified Information Professional (CIP) designation or equivalent certification.
    • Experience with records management, electronic records management, and related concerns.
    • Experience with policy frameworks for standards, policies, and procedures to support adherence to and compliance with policies.
    • Experience with a range of computing operating systems, storage systems, software systems and tools, and file formats.
    • Knowledge of digital forensics techniques and digital preservation principles.
    • Ability to work collaboratively to accomplish goals
    • Flexibility, and ability to adapt and work in a rapidly changing academic environment
    • Basic computer skills and experience with Microsoft Word and Outlook.
    • Experience in developing and implementing training programs.
    • Aptitude for complex, analytical work with attention to detail.
    • Ability to work in a team-oriented approach with fellow staff members towards the organization’s goals.
    • Ability to work independently on multiple projects and priorities.
    • Willingness and desire to take initiative.


    Vacation days, paid holidays, and sick leave days; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax. Prospective employees should review the information about employment and benefits at UF available at UF offers a comprehensive new online benefits tool called ALEX to help employees and prospective employees review benefit choices at UF.


    To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) your current resume; and 3) a list of three references including their contact information (address, telephone number, and email). Apply by July 25, 2018 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 507654. Failure to submit the required documents may result in the application not being considered. If you have questions about the application process please contact Tina Marie Litchfield,

  • 01 May 2018 11:34 AM | Krystal Thomas (Administrator)

    Job Title: Museum Registrar (Archivist)
    Job ID: 21700
    Location: Regional History Center
    Full/Part Time: Full-Time


    At Orange County Government, we are proud to serve the public with integrity, honesty, fairness and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We have been consistently recognized as a “Top 100 Family Friendly Company,” facilitating a healthy work-life balance.

    Orange County Regional History Center honors the past, explores the present to shape the future, by collecting and preserving materials pertaining to Orange County and its environs, and to interpret the history of the area through exhibitions, educational programs, publications, and community events.

    The Regional History Center is looking for a qualified professional to fill the position of Museum Registrar. This position will be responsible for the daily management and care of the museum archival collection including storage, preservation, exhibition and research. In addition to the acquisition, accession and de-accession of all archival items.

    Representative Duties

    • Assists the Curator of Collections in managing the archival collection of the museum.
    • Performs specialized procedures in archive handling, management, storage, preservation and exhibition.
    • Obtains, develops, organizes and catalogs new collections of individual archives to enhance and improve existing inventories.
    • Assists with developing and maintaining an automated record-keeping system for archival collection.
    • Identifies, researches and prepares archival collection items for exhibit displays.
    • Assists with the shipping and reception of loans and traveling exhibits for the museum.
    • Responds to all requests for archive research from public and private interests.
    • Coordinates, trains and supervises volunteers that work in the collection area of the museum.
    • Assists with special events held by the society for the museum.
    • Performs other related duties as assigned.

    Minimum Qualifications

    Bachelor degree from an accredited institution in History, Museum Studies, Library Sciences, Anthropology or a closely related field and two years of experience working in a museum, archive, library, or closely related field which includes artifact and/or archive care and handling.


    Proficiency with collections management software.


    Hours per week: 40

    Hours/Days of work: 8:00am-5:00pm /Monday - Friday with occasional evenings and weekends

    The selected applicant must submit to a pre-employment physical/drug test and a background investigation that includes but is not limited to fingerprinting and polygraph examination. Any background screening cost is the responsibility of the selected applicant and favorable results must be obtained for employment.

    Application Deadlines: Closing Date: 05/14/2018 (Posting is subject to close without prior notice)


    $34,965 - $45,802 (Based on qualification and policy)

    For more information or to apply, go here

  • 17 Apr 2018 2:06 PM | Krystal Thomas (Administrator)

    The Preservation Foundation of Palm Beach is looking for graduate and undergraduate students enrolled in a degree-seeking program in public history, library and information science, or historic preservation to participate in a six-week program this summer from June 11-July 20, 2018.

    The Preservation Foundation is a private, nonprofit membership organization dedicated to the preservation of the historic, architectural, and cultural heritage of Palm Beach, Florida. The Foundation’s mission is to encourage the community to learn about and save the historic buildings that truly make Palm Beach special.

    Interns will be exposed to challenging, professional opportunities while working in the archives of the Preservation Foundation of Palm Beach. Interns will learn to properly store, preserve, digitize, and restore architectural renderings, rare photographic materials, and other special collections items. Additionally, interns will assist Preservation Foundation staff in creating an updated version of Landmark Architecture of Palm Beach.

    A $1000 stipend will be included with the internship.

    Program Requirements and Expectations:

    • Availability for the full duration of the internship
    • Graduate / Undergraduate status
    • Major in history, library and information science, archival studies, historic preservation, or related.
    • Grade point average greater than 3.0

    To apply, download and return the Internship form with the requested application materials.

  • 29 Jan 2018 9:11 AM | Krystal Thomas (Administrator)



    This position is located in Everglades National Park, in the Cultural Resources Division. Please visit find a park for additional park information.

    This position is a temporary position not-to-exceed 1039 regular hours (about 6 months) in a service year. Position may be terminated sooner or extended depending on management needs. Individuals selected under this vacancy announcement are eligible for rehire in subsequent service years.

    The typical seasonal entry-on-duty period for April through October, but can be variable during these months due to weather conditions, project needs, or funding. Anticipated Entry on Duty: April 2018

    Travel, transportation, and relocation expenses will not be paid. All travel, transportation, and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selected employee.

    Learn more about this agency


    The incumbent serves as an archivist at the South Florida Collections Management Center (SFCMC), a multi-park collection management center located inside Everglades National Park. The SFCMC is a dynamic professional organization which manages the museum and archival collections for Big Cypress National Preserve, Biscayne National Park, De Soto National Memorial, Dry Tortugas National Park and Everglades National Park. The SFCMC's mission is to preserve the diverse cultural and natural resources of our parks, sharing them with the American people in celebration of our collective heritage. Our vision is to be central to all aspects of park stewardship, supporting informed resource management decisions and inspiring research, education, and understanding.

    The SFCMC manages collections in excess of seven million objects, specimens, and archival documents. The collections span 6,000 years of human history and document active scientific research associated with the nation's largest ecosystem restoration project. Collections from the five parks are varied and include prehistoric and historic archeological artifacts; art; history objects; a 16th century suit of armor; Native American objects; a nationally significant collection of 19th century seacoast artillery; specimens of threatened and endangered species; insects; plants; bird and mammal specimens; type specimens, including holotypes; DNA; and even a swamp buggy. These diverse collections provide unique challenges and opportunities for museum staff seeking to advance their careers. The SFCMC seeks an energetic, detail-oriented, knowledgeable professional to join our team under our guiding principles of professionalism, education, leadership, sustainability, and customer service.

    The incumbent utilizes knowledge of archival theory, practices, procedures, and techniques to support the SFCMC's mission and strategic goals. The incumbent will be responsible for management of the museum and archives digital collections, including developing and implementing a strategy for the long-term preservation and accessibility of the parks' digital collections. The incumbent will facilitate the transition from a largely textual archive to a mixed media archival repository. S/he will draft a digital records management plan in consultation with the SFCMC archivist. Managing digital data for long term preservation and access requires specialized knowledge and training, and the incumbent will be called upon to collaborate with other National Park Service units who are in the process of developing digital records management strategies. Implementation of requirements of the Federal Records Act and other directives for managing federal records will be ensured. The digital archivist will work with SFCMC staff to ensure appropriate practices for appraising, preserving and providing access to electronic records are implemented. S/he will conduct outreach with parks' IT staffs and key managers to ensure digital records preservation is being undertaken.

    Travel Required

    Not required


    Conditions of Employment

    • U.S. Citizenship required.
    • Appointment subject to background investigation and favorable adjudication.
    • Meet Selective Service Registration Act requirement for males.
    • Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
    • You will be required to complete a one-year trial period.


    BASIC REQUIREMENT: (A) Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government. OR (B) combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education. Evaluation of Experience:

    Professional experience must have been in archival science, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law.

    Candidates who do not meet this requirement by close of this announcement will receive no further consideration for this position.

    - AND -

    To qualify for this position at the GS-9 grade level, you must possess one of the following minimum qualifications by close of the announcement:

    EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-7 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as:1) applying national archival standards, methodologies, and best practices to all the activities of archival processing including arrangement , description, and preservation of archival collections; 2) identifying, analyzing, and arranging bodies of records; 3) creating and maintaining accessible, retrievable archives and databases; and 4) assisting in setting up, arranging and maintaining, cataloging, and exhibiting collection materials. . You must include hours per week worked.


    EDUCATION: Successful completion of at least a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to a degree in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position, such as archival science, history, American civilization, economics or political. You must include transcripts.


    Successful completion of a combination of education and experience as described above. You must include transcripts.

    Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies".


    To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

    If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

    Additional information

    This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.

    Physical Demands: The work is partially sedentary with prolonged work at a computer terminal and sitting for extended periods. Standing, walking, and bending often required. Work requires standing on concrete floors, bending, lifting, and moving heavy items up to 50 pounds which must be lifted or moved on a frequent basis. Must be able to climb ladders.

    Working Conditions:

    Most of the work is performed in a museum/archives environment of exhibit and storage areas, workroom/laboratory, and offices. Some work areas are cool due to preservation requirements. Occasional work with materials which are dusty may require the use of dust masks, gloves, or other protective devices or a fume hood. The incumbent may occasionally perform field work in adverse weather conditions.

    The National Park Service has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

    If you are unable to apply online or need to fax a document that you do not have in electronic form, view the following link for information regarding an Alternate Application. Click the following link for more information,

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    A review of your resume and supporting documentation will be made and compared against your responses to the Occupational Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Occupational Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you may lose consideration for this position. Please follow all instructions carefully; errors or omissions may affect your rating.

    Candidates will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category. Veterans with a service connected disability of at least 10 percent are listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. Under Category Rating, candidates will be rated and ranked into one of three categories:

    • Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors and are highly proficient in all requirements of the job and can perform effectively in the position
    • Well Qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors and are proficient in most of the requirements of the job
    • Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors and are proficient in some, but not all of the requirements of the job.

    You will be evaluated on the following competencies:

    • History and Archaeology
    • Information Management
    • Oral Communication
    • Technical Competence
    • Writing
    • Background checks and security clearance

    Security clearance

    Q - Nonsensitive

  • 16 Jan 2018 8:10 AM | Krystal Thomas (Administrator)


    JM Family Enterprises, Inc. is one of the largest, most innovative and diversified companies in the automotive industry. JM Family has been on Fortune Magazine's Best Companies to For for 19 consecutive years. What started with Jim Moran's passion for selling cars continues today with the dedication and hard work of every JM Family associate. Our principal businesses focus on vehicle distribution and processing, finance and insurance, retail vehicle sales, and dealer technology services. At JM Family, our mission is to be the premier provider of quality products and services. We accomplish this mission by adhering to our core values, the three C’s, the I and the A: Consideration, Cooperation, Communication, Innovation, and Accountability.

    The JM Family College Internship program is designed to create an opportunity for college students to have meaningful work experiences that tie to their programs of study. Students in the program will actively contribute to their teams success, learn about JM Family's company and culture and obtain new skills through learning opportunities and networking events. The individual selected for this internship will be responsible for supporting their department in a variety of functions. The individual will have the opportunity to experience and participate in all aspects of the department. This opportunity will provide the intern with exposure to all activities related to the department's initiatives and to professional development opportunities.

    Job Description

    The individual selected for this internship will be responsible for supporting the JM Family Corporate Archives. The intern will assist the Corporate Archivist in collecting, preserving and sharing JM Family’s history.

    This opportunity provides for a student to participate in archival processing and preservation work, such as inventorying, arranging and describing archival collections, processing and re-housing physical assets in a storage facility, entering and editing data in a collection management system, and performing basic preservation work. Duties may include testing new workflows and metadata cleanup, responding to research requests, assisting with events, exhibits and programs.

    Job Requirements

    • Actively enrolled in a degree seeking program with a focus in Archive, Library Science or History
    • Completed one full year of study at an accredited college or university
    • Relevant completed coursework in Archives, Digital Content Management, History or Museum Studies
    • Core archival knowledge including knowledge of archival ethics
    • Basic understanding of archival arrangement and description
    • Detailed oriented
    • Ability to analyze, organize and prioritize
    • Skilled with computers and databases
    • Ability to work independently and collaboratively
    • Must possess strong verbal and written communication skills
    • Ability to scan and use Photoshop efficiently, familiar with other content management systems.
    • Proficiency in Microsoft office required
    • Ability to lift 25 pounds
    • Ability to work part-time (20-24 hours/week)

    For more information or to apply, visit

  • 02 Jan 2018 11:00 AM | Krystal Thomas (Administrator)

    Vizcaya Museum and Gardens seeks a creative and energetic professional to serve as its Archivist / Digital Collections Specialist at this pivotal moment in the estate’s history. Vizcaya is a National Historic Landmark in Miami, Florida, and is accredited by the American Alliance of Museums. Vizcaya attracts nearly 300,000 visitors annually (including program participants and clients at evening events) and the coming years will see increasing emphasis on the rehabilitation, reinterpretation and incorporation of the Vizcaya Village to introduce new urban agriculture and open space initiatives there.

    The Archivist / Digital Collections Specialist will be the primary person responsible for the physical and intellectual management of Vizcaya’s archival collections, which include 2,400 historic architectural drawings and blueprints; 3,000 historic photographs; and 30,000 pieces of historic correspondence, and manage the continuing digitization of these materials. The person will be in charge of museum records and institutional archives, and manage a retention schedule; develop, maintain and update policies for use and access; respond to research inquiries both from within the institution and outside stakeholders. The Archivist / Digital Collections Specialist will be closely involved in the administration of Vizcaya’s Collections Management System, and will closely collaborate on the development of tools and systems for virtual collections access. This includes the development and maintenance of a digital preservation plan, as well as leadership in assessing preservation and access needs for digital content. Through research and retrieval the person will support institutional initiatives and collaborate on the development of interpretive materials for web, print and small exhibits, and occasionally participate in public programming. The Archivist / Digital Collections Specialist will support capital projects, including the restoration of historic buildings in the Vizcaya Village, and in particular the move of the Vizcaya archives and related functions and activities to the historic Staff Residence.

    The Archivist / Digital Collections Specialist works in a team consisting of the Curator (vacant), Assistant Curator, Assistant for Collections Management, Conservator, Collections Care Specialist and Collections Care Technician, and reports to the Deputy Director for Collections and Curatorial Affairs. The Archivist / Digital Collections Specialist will supervise volunteers and/or interns.

    This is an extraordinary opportunity for a visionary and motivated team player to participate in the dynamic transformation of a cultural and educational treasure.

    Minimum Requirements: Bachelor's degree in Library Science, Architecture, History, Art History or related field is required. Two years of professional experience in a museum, library or archive environment appraising, arranging and describing manuscripts and archival material are required. The position requires an individual able to lift up to 35 pounds and work on a ladder. Must possess or obtain a valid driver’s license.

    Additional Preferred Knowledge and Skills: Knowledge of current trends, tools, and protocols in digital archiving and preservation. Professional experience processing digital records as part of a digital archives program. Experience applying DACS and EAD and familiarity with Dublin Core and MARC. Working knowledge of archival descriptive standards, intellectual property rights and digital archival standards. Experience developing, managing and implementing an oral history program.

    EOE: Vizcaya Museum and Gardens is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, pregnancy, age, disability, marital status, familial status, sexual orientation, gender identity or expression, status as a victim of domestic violence, dating violence or stalking, protected veteran status or other characteristics protected by law.

    To Apply: please submit a cover letter and resume to by Monday January 22, 2017.

  • 01 Dec 2017 10:30 AM | Krystal Thomas (Administrator)

    The Black Archives History and Research Foundation of South Florida, is seeking an organized, detail‐oriented individual to process its photographic, manuscript, and artifact collection. The applicant needs to be familiar with archival protocols and have the capacity to easily learn technologies related to digital processing and preservation. The project archivist will work under the supervision of the executive director and archivist, the project archivist will work collaboratively to arrange and describe collections in accordance with accepted archival standards.

    Starting Date: Immediately

    Specific responsibilities include:

    • Appraise, arrange and describe several large, complex archival collections
    • Develop processing plans, work flows, and schedules in order to complete the organization and description of papers within timeframes
    • Oversee the day-to-day work of the projects
    • Supervise archival undergraduate and graduate interns
    • Provide guidance to other staff on best practices for processing
    • Prepare finding aids, guides, and other descriptive access tools
    • Participate in the development of policies and workflows for electronic records


    • A degree in library or informational sciences, history, or museum studies. This is an entry level position.
    • At least one year of experience with the arrangement and description of multi-format archival collections preferably in an academic special collections and archives environment
    • Knowledge of national standards and best practices for the description of archival materials and cataloging
    • Experience with best practices and tools for electronic records
    • Familiarity with archival management systems and databases for the description and management of collection

    Send Resume or CV to:

    Address : 819 NW 2ND Avenue , Miami , Fl 33136

    Email : or

    Phone: 786-708-4610

  • 14 Nov 2017 12:08 PM | Krystal Thomas (Administrator)

    AGENCY: Pinellas County Sheriff’s Office

    Pay Range: $32,400 - $51,840

    General Description

    Under the supervision of the Records Manager, performs independent, responsible and moderately difficult, routine work pertaining to public records archiving and requests. Work also serves as the liaison between Pinellas County Sheriff’s Office and the Division of Library and Information Services for the State of Florida and performs technical clerical activities. The incumbent makes work decisions based on experience and knowledge, but refers the more difficult and complex problems to the Records Manager for decision. Work is reviewed through observation and results obtained.

    Supervises Others: No

    Essential Functions and Responsibilities

    • Responds to requests from various areas for archived records information;
    • Organizes and maintains archived paperwork and ensure they are destroyed properly according to the state schedule;
    • Ensures bin locations and boxes are logged correctly and the spreadsheet is updated daily;
    • Assists agency records liaisons with determining proper destruct dates, verifying the proper schedule, and conducting the proper research for the liaisons when necessary;
    • Communicates with the liaisons during all phases of the destruct process;
    • Participates in Sheriff’s Office recruitment and community relations activities as directed.

    This list is not intended to be all-inclusive and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary.


    • Graduation from an accredited college or university with an Associate’s degree
    • Or two (2) years’ experience dealing with archiving records or related field
    • Or equivalent combination of education and experience
    • Must possess a valid Florida driver’s license

    Knowledge, Skills, and Abilities

    • Ability to safely operate a powerlift for placement of archive boxes and other equipment and instruments utilized in meeting the job requirements
    • Ability to safely operate an agency van to transport destruct files to various locations
    • Knowledge of software programs and equipment used to digitize archived records
    • Ability to work independently
    • Ability to effectively communicate with the public, other agencies, and staff
    • Ability to multi-task and prioritize work assignments
    • Considerable knowledge of modern office business equipment and computer operations practices and procedures
    • Knowledge of state statutes, laws, and ordinances, specifically as it pertains to archiving and destroying public records
    • Ability to complete accurate work while meeting deadlines
    • Ability to keep good records
    • Time management, organizational, and problem solving skills
    • Strong attention to detail
    • Ability to effectively and courteously interact with the public and fellow members
    • Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace

    Physical Abilities

    The physical abilities listed below are estimates of time spent during a typical work day to perform essential functions and responsibilities. Members in this position may be required to:

    • Sit up to 3 hours per day
    • Stand up to 3 hours per day
    • Walk up to 3 hours per day
    • Often lift up to 50 lbs.
    • Occasionally bend, squat, or reach

    Please visit our website at for more information and how to apply.

    Any questions can be directed to Human Resources at 727-582-6208 or

    Applicants must be tobacco/nicotine free for six months prior to submitting application and during length of employment.

  • 02 Nov 2017 8:14 AM | Krystal Thomas (Administrator)

    REPORTS TO: University Archivist

    SALARY: $44,481 annually. Actual salary will reflect selected professional’s experience and credentials

    JOB NO: 505058

    DEADLINE DATE: November 21, 2017, applications will be reviewed as received


    The University of Florida, George A. Smathers Libraries seeks a University Archives Associate to be part of the Department of Special and Area Studies Collections. Reporting to the University Archivist, the University Archives Associate participates in management of the University of Florida Archives and represents the collections to the University of Florida community as well as patrons, visitors, donors, and the general public. 

    Responsibilities include processing institutional records; managing and enhancing digital collections; providing instruction, orientations, and other education and outreach activities; and providing reference and research services. Coordinates special projects, with attention to promotion, extension and alignment of the University Archives with emerging scholarly trends, digital access, and the needs of a preeminent comprehensive, land grant research institution. To support all students and faculty and foster excellence in a diverse and global society, the University Archives Associate will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientations, and perspectives in work activities


    Archival Processing

    Participates in all aspects of processing archival materials in all formats (including appraisal, selection, acquisition, arrangement, preservation, and description). Develops processing plans and workflows, particularly for digital materials. Works with the departmental personnel to establish and coordinate workflows and efficient processes. May train and supervise OPS workers, student assistants, interns and volunteers participating in unit projects and collection management activities. Prepares and improves descriptive data for collections.

    Collection Management

    Consults with the University Archivist to set goals and priorities for developing and improving the University Archives collections. Assists in developing collections documenting institutional history and supporting research and curriculum. Responsible for acquisition and management of born-digital materials, including designing and establishing workflows and maintenance processes. Maintains and analyzes management of technological infrastructure, ensuring continuity of content across platforms, and optimal migration of data. Consults as necessary with preservation and IT personnel. Collection Services Unit of the department, serves as University Archives liaison regarding physical and digital transfer of materials for collaborative management and access. Interprets policies and procedures, or programs in consultation with University Archivist. Assists the University Archivist, the University Records Manager and the Electronic Records Manager in identifying institutional records with potential historical or cultural relevance to the University.

    Digital Access

    Contributes to web resource development, digitization and metadata projects, or other initiatives. Oversees, maintains and improves digital access of print, manuscript and digital materials, as well as online databases, web pages, Libguides, and social media of the University Archives. Serves as liaison with Digital Production Services to align expansion of University of Florida Digital Collections (UFDC) content with the goals and mission of the University Archives. Coordinates and ensures appropriate metadata for University Archives materials in the UFDC.

    Reference, Instruction, and Outreach

    Develops and participates in outreach programs. Provides reference assistance to patrons, with priority response as needed. Provides general and specialized reference, instruction, and outreach services regarding University Archives. Serves as liaison to campus units, departments, colleges and university support organizations for orientations, information sessions and individual assistance with faculty and student research projects. Manages reference queries by e-mail, phone and in person for university faculty, staff and students; visiting researchers; off-site researchers; and others through knowledge of on-site and online resources. Promotes collections through preparation of exhibits, presentations, programs and other methods of interpretation and dissemination. Participates in programs, events, and outreach of the Special and Area Studies Collections Department, undertakes business travel in support of University Archives initiatives and may at times serve as acting archivist at intervals when the archivist is away from campus.


    Serves on library, campus or professional committees. Participates in other departmental activities, including public service and special projects as assigned. Participates in staff development opportunities as needed and keeps abreast of current trends in research and teaching related to collections to gain and maintain knowledge for responsibilities assigned. Performs other duties as needed.



    Bachelor’s degree and six years of related library experience; or a master’s degree and three years of related library experience; or any equivalent combination of experience, training and/or education.


    • Experience working with institutional records in college or university archives
    • Experience applying principles and standards relating to processing and management of college or university records
    • Ability to handle library and archival materials, in all formats, with sound judgment regarding care and access to historical items
    • Experience with instruction and outreach, including creation of exhibits or public interpretation of historical materials
    • Experience creating and/or managing digitized collections and associated metadata
    • Experience processing and/or managing born digital archival records
    • Knowledge of record retention schedules and records management policies
    • Specialization by coursework or experience in history or related field
    • Effective and accurate oral and written communications skills
    • Project management experience including supervision and training
    • Proven ability to work both independently and collaboratively with a variety of audiences, such as faculty, students, administrators, and the general public
    • Strong planning and organizational skills
    • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, genders, and perspectives in research, teaching, service, and other work

    For more information, visit for a full job description and information for how to apply.

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