Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com. This page is updated weekly on Fridays.

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  • 31 Oct 2019 7:53 AM | Georgen Charnes (Administrator)

    Celebrating its 80th anniversary next year, HistoryMiami Museum is one of the largest private, regional history organizations in the southeastern United States. A Smithsonian Affiliate, the museum’s mission is to safeguard and share Miami stories to foster learning, inspire a sense of place, and cultivate an engaged community. We seek an experienced professional to provide reference, basic research, and other services to internal and external clients of the museum’s Research Center. This position has no direct reports but will collaborate with staff across the museum.

    Essential Duties and Responsibilities:

    Reference Services

    • Staffs the Research Center reference desk and assists all researchers and visitors.
    • Schedules and maintains research appointments, establishing researcher expectations before visit.
    • Provides reference assistance.
    • Assists researchers in using access tools such as finding aids and the library catalog.
    • Supervises and instructs visitors in the Research Center regarding policies and procedures to ensure that security and preservation procedures are being followed.
    • Assists in responding to e-mail and telephone reference queries.
    • Guides patrons in the use of books, periodicals, and archival materials.
    • Refiles and re-shelves materials regularly.
    • Helps maintain an environment conducive to research and study in the Research Center.
    • Receives and processes payments for photocopying.
    • Facilitates digital service requests with the Digital Services Associate for both internal needs (such as exhibitions and marketing) and external clients.

    Other Duties

    • Processes archival collections as assigned.
    • Assists with retrieval and delivery of acquisitions and loans as needed.
    • Occasionally trains and exercises direction over student and volunteer personnel.
    • Minor administrative duties.
    • Other duties as assigned.

    Required Qualifications:

    • Bachelor's degree in related discipline.
    • Minimum of three years of relevant work experience in an archive, special collection, and/or library setting.
    • Technically proficient, with experience in data entry, database systems, and office software.
    • Exceptional organizational and customer service skills.
    • Self-motivated problem solver with the ability to prioritize work and meet deadlines.

    Desired Qualifications:

    • Master’s degree in related discipline.
    • Knowledge of accepted archives management and reference services practices.
    • Bilingual (English/Spanish).

    To Apply:

    Submit letter of interest, resume, and salary requirements to: Michael Knoll, VP of Curatorial Affairs, at mknoll@historymiami.org. Please be advised that we are able to contact only those candidates whose background and skills best fit the needs of the position.

    HistoryMiami Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

    From the Florida Association of Museums website at https://www.flamuseums.org/job-board/archives-associate/

  • 24 Oct 2019 8:06 AM | Georgen Charnes (Administrator)
    • Carl S. Swisher Library
    • Full Time/Non-Exempt
    • Position DOES NOT require a Master's degree from an ALA accredited program
    • No salary posted

    This position is one of four positions that are responsible for all service and clerical duties required in the operation of the library’s circulation desk as a public service to students, faculty, and other users. In addition, this position is responsible for the maintenance of the Jacksonville University Archives and Special Collections. The special collections coordinator oversees the day-to-day activities of the archives department by providing research, digitization of collections, web presence content, and preservation of materials.

    https://www.ju.edu/humanresources/administrative/special-collections-coordinator.php

  • 21 Oct 2019 12:11 PM | Georgen Charnes (Administrator)

    Florida International University is Miami’s public research university. FIU is focused on student success. According to U.S. News and World Report, FIU has 35 programs in the top 100 in the nation among public universities, including 15 in the top 50. FIU is a top U.S. research university with more than $200 million in annual expenditures and is designated as an “Emerging Preeminent State Research University” by the Florida Board of Governors. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

    Cataloging and Metadata Librarian

    The Florida International University Libraries seek an energetic and service-oriented full-time Cataloging and Metadata Librarian. Located at the Green Library and reporting to the Head of the Cataloging Department, this position will have primary responsibility for original and complex copy cataloging, and authority work for all types of library materials and collections, with a focus on the Libraries’ special collections. This position will be responsible for coordinating special collections cataloging activities, implementing policies and procedures, and providing direct supervision to one cataloging full-time staff member.

    FIU catalogers work in a statewide-shared bibliographic database, currently using Ex Libris’ Aleph integrated library system. Librarians are expected to participate in professional development, research, and service activities to meet the Libraries and University’s requirements for promotion. This position will also be expected to serve on Libraries and University committees, task forces and teams, as appropriate, as well as network and actively participate in local, regional, and national organizations regarding issues in metadata creation and special collections cataloging.

    Required Qualifications:

    • Master’s degree from an ALA-accredited program or equivalent
    • Minimum two years post- MLS professional cataloging experience using AACR2r, RDA, LCCS, LCSH, and MARC21 formats and standards
    • Experience cataloging using OCLC Connexion and a library management system
    • Familiarity with authority control principles
    • Experience in cataloging special collection materials such as manuscripts and rare books
    • Working knowledge of Descriptive Cataloging of Rare Materials and Books [DCRM(B)] and Rare Books and Manuscripts Section (RBMS) genre terms thesaurus
    • Professional flexibility to operate between traditional MARC-based systems and metadata for a digital library environment
    • Effective oral and written communication, including ability to develop clear written procedures to assist with staff training
    • Ability to take initiative, work accurately, and follow through effectively and efficiently with all issues and tasks
    • Ability to work independently and collaboratively in a culturally diverse environment
    • Ability to adapt to changing standards and evolving work-related expectations in a dynamic working environment
    • Excellent interpersonal communication and organization skills, including project management
    • Fluency in Spanish
    • Commitment to the service mission of the academic library

    Desired Qualifications:

    • Latin American and/or Caribbean subject expertise
    • Training or certificate in working with special collections and archival material
    • Knowledge of non-MARC metadata formats, standards and schemas
    • Experience doing NACO/SACO authority control work
    • Skill in standard office software, such as Word and Excel
    • Working knowledge of additional Western European Language(s)

    Rank/Salary: Non-tenured faculty status; rank and salary are competitive based on qualifications and experience.

    About the Libraries: For information about the FIU Libraries, please visit http://library.fiu.edu.

    Applications must be submitted on-line at careers.fiu.edu. When applying please reference Job Opening ID: 519670. Attach a cover letter, a resume, and the names and contact information for 3 professional references, in a single file. To receive full consideration, applications and required materials should be received by November 8, 2019. Review will continue until position is filled. All inquiries should be directed to Annia Gonzalez, Chair of the Search and Screen Committee, at aalfonso@fiu.edu.

    FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


  • 18 Sep 2019 8:44 AM | Georgen Charnes (Administrator)

    The Florida State University Libraries seeks a librarian to provide innovative and dynamic leadership for the Sunshine State Digital Network. The Sunshine State Digital Network (SSDN) connects Florida’s cultural heritage organizations to build supportive digital collection partnerships. Through collaboration, the SSDN showcases our State’s rich cultural heritage collections to a worldwide audience in coordination with the Digital Public Library of America (DPLA). Throughout its work, SSDN values diversity, participation, access, and collaboration.

    Florida State University Libraries is the administrative home for SSDN and functions, in collaboration with University of Miami and Florida International University, as the DPLA Service Hub for the State of Florida. The service hub represents a community of institutions in the State which provide their partner institutions’ aggregated metadata for the DPLA and offer tiered services to connect institutions of all sizes to the DPLA.

    Click here to view full job description.

  • 18 Sep 2019 8:30 AM | Georgen Charnes (Administrator)

    Florida International University Libraries' Digital Collections Center (DCC) invites applications for a dynamic and challenging undergraduate internship position. The mission of the DCC is to build online collections of enduring value for the university and broader user community by identifying, digitizing, and preserving information resources of scholarly, educational, and civic interest. The Center's digital collections focus on local and regional content of historical, scientific, cultural, and educational importance. This includes materials such as unique and rare books; photographs; maps; oral histories; FIU scholarly and creative works; scientific reports, and ephemera.

    Fieldwork Goals will include:

    1. Acquiring hands-on experience in digital collections workflows, standards, and technologies.
    2. Applying training to scanning; the creation and quality assurance of metadata; use of digital library system software for online dissemination; and digital preservation of born digital and digitized materials.

    Interns will work closely with Digital Collections Center Librarians on current departmental projects to digitize and preserve content. Projects may also require research and project documentation.

    $12 an hour

     Search title at https://bit.ly/2r5s4WQ

  • 18 Sep 2019 8:21 AM | Georgen Charnes (Administrator)

    JOB SUMMARY As a member of the Collections Support Unit in the Acquisitions & Collections Services Department of the George A. Smathers Libraries at the University of Florida, the Collections Metadata Specialist coordinates unit operations associated with metadata that enables discovery and access to library resources. This position uses technical expertise in the Integrated Library System (ILS) and other systems to add or update metadata in the discovery layers and to extract metadata to produce collections reports. The Specialist coordinates batch loading of catalog records, and serves as a liaison between the Collections Support Unit and the Libraries’ personnel, vendors, and consortial partners. The Specialist works independently and as part of an exceptional team, aiding in the development of workflows, implementing strategic projects, troubleshooting problems, and providing guidance and training to colleagues. 


    http://library.ufl.edu/pers/documents/PVA_CollectionsMetadataSpecialistr_LibAso1_August_2019.pdf

  • 02 Aug 2019 2:21 PM | Georgen Charnes (Administrator)

    POSITION SUMMARY

    Reporting to the Head of the Special Collections and in accordance with Library Special Collections procedures, this position provides administrative, communications, public relations, public service, and project and program management support to Special Collections in order to enhance operational efficiencies, increase special and digital collections use, and facilitate philanthropic contributions. This position manages the Special Collections Reading Room and Stacks, with shared responsibility for recruiting, hiring, training, coaching, and supervising reading room staff assigned to public service duties and student employee(s) assigned to daily stacks maintenance and special projects.

    RESPONSIBILITIES

    Provides research assistance to patrons in the Special Collections Reading Room; refers research questions to appropriate librarians and library units. Coordinates Special Collections' interlibrary loan requests.

    Provides analytical and technical support to create Special Collections usage reports. Monitors web traffic and user behavior to recommend website changes. Uses content management system to make minor website changes.

    Develops and maintains operating policies and procedures manuals for the Special Collections Reading Room and Stacks; conducts staff and student employee training as needed. Resolves conflicts with Special Collections Reading Room patrons concerning policies and procedures. Coordinates the security of the Special Collections Reading Room.

    Assists with preparing and monitoring budgets. Serves on library committees as assigned.

    Performs other duties as assigned.

    POSITION QUALIFICATIONS

    MINIMUM:

    This position requires a high school diploma and six years of professional library experience. Appropriate college coursework may substitute for the required experience.

    PREFERRED:

    ALA accredited Master’s Degree in Library Science. Work experience in an academic or public library and providing customer service.

    SPECIAL SKILLS/TRAINING

    Project management and ability to adapt to new technologies.

    TO APPLY

    Search the USF Careers website for “Manager, Library Operations - Special Collections” to learn about this great professional opportunity! — at USF Libraries - Special Collections.



  • 02 Aug 2019 10:14 AM | Chuck McFarland (Administrator)

    This position is on the Governors’ Records Review and Redaction Team. Working with electronic and paper records, the employee reviews, identifies and redacts confidential and exempt information, as identified by Florida Statutes, from archival collections, specifically governors’ records.

    Task 

    • Review, identify and redact confidential and exempt information from archival collections

    KSAs

    • Exceptional attention to detail
    • Professional discretion
    • Consistent, reliable attendance
    • Knowledge of computer systems and applications

    Education

    • Bachelor’s degree in History, Political Science, Public Administration, or Information Studies (preferred)

    Working hours: Part-time, Monday thru Friday, not to exceed 28 hours per week

    Pay: $18.00/hr.

    Please submit a resume showing your qualifications for this position; copy of college transcripts; and at least two employment reference contacts to Tyeler McLean at Tyeler.McLean@dos.myflorida.com

    CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

    IMPORTANT NOTICES:

    Relatives of current Florida Department of State employees will not be considered.

    We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov


  • 24 Jul 2019 8:24 AM | Georgen Charnes (Administrator)

    Description

    Broward County, Board of County Commissioners is seeking a highly motivated, energetic, knowledgeable and efficient candidate to serve as the Librarian, Senior - Archivist of Special Collections within the Libraries Division. This position may be assigned to any location within the Libraries Division based on operational needs. The Librarian, Senior - Archivist will work to expand access to and promote the Libraries archives, manuscripts and its special collections. Our Flagship libraries have a rich collection documenting the anthropology, geology and archival history; it features manuscript writings and books, including first edition titles, limited printings autographed and rare publications, and the African American experience and the African Diaspora;. The extensive collection of books, personal papers, organizational and institutional records supports research in education, literature, and community.

    The purpose of this position is to expand access, improve and promote usage of the archives through online exhibits, publications, presentations, instructional sessions and outreach activities. With a commitment to employing efficient archival process methods, this position is responsible for accessioning, processing, preserving and providing access to Special Collections materials in all formats; not limited to, coordinating, collecting, organizing and maintaining control over a wide-range of primary sources in many formats in accordance with accepted standards, practices and processes.

    The ideal candidate for this position will have experience that includes creating digital projects, exhibits, outreach activities; interacting with existing and potential donors of archival collections, and other stakeholders to ensure the preservation of historical materials; creating and enhancing finding aids, and bibliographic records based on current standards, best practices, research, and analysis; participating in developing grants and accompanying budgets; assisting in prioritizing the preservation, conservation, and security needs of the collections; overseeing the physical and intellectual control of the archives, manuscripts and special collections through appraisal, arrangement, description, and creation of finding aids; coordinating and delivering educational and public outreach programs, such as tours, workshops, lectures, and classes; recommending policy guidelines concerning public access and use of materials; assisting the public in using collections by explaining available resources and methods for locating information; assisting with curating and appraisals to determine function, authenticity and evidential value; planning exhibits by organizing and interpreting historical records for public presentation.

    Salary: $53,534.00 - $85,441.62 (Yearly Salary)

    Requirements

    • Minimum Experience, Skills and Education Requirements:
    • Requires a Master's degree from a college or university accredited by the American Library Association in Library Science, Library Information Science and/or closely related field.
    • Requires (one) year of library experience providing services to all ages.

    Preferences:

    • Masters' degree or higher in Archival Studies and or African-American Studies.
    • Certification in Archival Studies.
    • One (1) year or more experience processing historical/archival collections, creating DACS-compliant finding aids and encoding finding aids related to African and African-American history and culture and culture and/or content related to diverse communities and topics.
    • Two (2) or more years experience cataloging archives.
    • One (1) year or more experience identifying and cultivating prospective donors, negotiating gifts, preparing deeds of gift and deposit agreements, maintaining current knowledge of sources for appraisals, relevant tax regulations, and professional legal resources, creating strategies for long-term donor stewardship.
    • One (1) year or more planning and implementing programs and publications that promote and interpret collections, such as: exhibits, conferences, guest lectures, public speaking, and other active forms of outreach.
    • One (1) year or more using archival and content management systems, such as ArchivesSpace, Archon, and/or CONTENTdm.

    Apply at https://joblist.ala.org/job/librarian-senior-archivist/49213450/

  • 24 Jul 2019 8:10 AM | Georgen Charnes (Administrator)

    Museum Description:

    The Flagler Museum opened to the public in 1960. The Museum is housed within Whitehall, Henry Flagler’s Gilded Age estate built in 1902 in Palm Beach, Florida. Located on beautiful Lake Worth (Intracoastal Waterway), the Museum is designated a National Historic Landmark and accredited by the American Alliance of Museums. The Flagler Museum serves visitors from all over the world and offers an active schedule of programs and exhibitions. www.FlaglerMuseum.us.

    Position Summary:

    The full-time, exempt position of Archivist and Research Librarian (ARL) oversees the Museum’s Archives and Research Library and serves within the Curatorial department of the Museum. The ARL conducts active research on the interpretation of Whitehall and its collections, responds to research inquiries from the public and scholarly community, writes articles for Museum publications, and serves as a primary link to the education and interpretive staff of the Museum, updating historical information through cross-departmental trainings. The ARL maintains the archival collection database (PastPerfect) and finding aids and is responsible for the professional care and preservation of the documents, photographs, drawings, books, and all items in the collection of the Archives and Library. S/he has input on new items for the collection and conservation issues. The ARL also assists the Curatorial department with major initiatives, including exhibition development.

    Degree Requirements:

    Master’s degree in Library Science, American History, or related field, with archival experience.

    Essential Duties and Responsibilities:

    Demonstrate expertise related to the oversight of the Archival collection; stay current in the field and seek opportunities for leadership in the field

    Demonstrate high ethical standards in all activities

    Identify new opportunities for the Research Library to be a more visible aspect of the Museum’s operation

    Serve as a project manager when overseeing research projects, reorganization or storage projects

    Effective communication skills, addressing research inquiries with urgency and enthusiasm; partnering across departments to train staff and volunteers on collections interpretation

    Excellent organizational skills; able to implement and follow timelines and stay focused while multi-tasking

    To Apply:

    Qualified applicants should send letter of interest and resume to executivedirector@flaglermuseum.us. No phone calls please. The Museum is a smoke-free environment and drug-free workplace and a complete background check is conducted prior to hire. The Flagler Museum is an Equal Opportunity Employer.


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