Job: Archivist at New World Symphony, Miami (Part Time)

28 Jun 2017 8:19 AM | Krystal Thomas (Administrator)

The Archivist role is to work as a member of the Communications Department in preserving past and documenting current organizational activities and materials, responding to internal and external archival requests, accession materials, and creating strategic communications for NWS’s online news feed.


  • Collect, document and store all significant organizational materials, both print and digital, in a timely, efficient fashion using NWS’s identified processes and selected archival systems
  • Manipulate and manage new and old digital files for inclusion and easy access within NWS’s Digital Asset Management system using best practices, including adjusting file names and creating systematic metatags
  • Respond to internal and external requests for archival materials in a timely fashion
  • Manage accession materials acquired by gift or bequest
  • Create guidelines and procedures for records identification and archival processing, including identification and collection of digital files from key internal staff and departments
  • Generate guide documenting archival guidelines and processes, including current procedures for acquiring materials, steps taken to archive various materials, and itemized descriptions and locations of current archives
  • In consultation with the Director of Publications and Communications and NWS’s content calendar, coordinate and create timely, original content for the NWS newsfeed


Regularly provide information about new trends and/or opportunities that could further NWS's strategic initiatives


The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.


Review of applications will begin immediately and continue until the successful candidate has been selected. To apply, submit cover letter and resume to Must include “Archivist” in the subject line.


  • Previous experience in archival best practices, EAD and handling various material types
  • Ability to interact effectively and respectfully as a team player with a variety of people
  • Excellent written and oral communication skills
  • Highly organized with attention to detail and quality
  • Ability to manage numerous simultaneous projects, in a demanding, multi-activity work environment


  • MS Office Suite


Additional Salary Information: Hourly salary commensurate with experience; maximum allowance of 20 hours per week. Part-time positions are not eligible for benefits.

About New World Symphony

The New World Symphony, America’s Orchestral Academy (NWS), prepares graduates of distinguished music programs for leadership roles in professional orchestras and ensembles. In the 29 years since its co-founding by Artistic Director Michael Tilson Thomas and Lin and Ted Arison, NWS has helped launch the careers of more than 1000 alumni worldwide. A laboratory for the way music is taught, presented and experienced, the New World Symphony consists of 87 young musicians who are granted fellowships lasting up to three years. The fellowship program offers in-depth exposure to traditional and modern repertoire, professional development training and personalized experiences working with leading guest conductors, soloists and visiting faculty. Relationships with these artists are extended through NWS’s extensive distance learning via the internet. NWS Fellows take advantage of the innovative performance facilities and state-of-the art practice and ensemble rooms of the Frank Gehry-designed New World Center, the campus of the New World Symphony. In the hopes of joining NWS, more than 1,500 recent music school and conservatory graduates compete for about 35 available fellowships each year. The Fellows are selected for this highly competitive, prestigious opportunity based on their musical achievement and promise, as well as their passion for the future of classical music.

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