Job: Myers-Briggs Project Coordinator, University of Florida

27 Mar 2017 8:12 AM | Krystal Thomas (Administrator)

POSITION: Myers-Briggs Project Coordinator - Library Associate 2

REPORTS TO: Manager, UF Institutional Repository and Theses and Dissertations Program

SALARY: $38,378 annually. Actual salary will reflect selected professional’s experience and credentials

JOB NO: 501788

DEADLINE DATE: April 12, 2017

ATTENTION: This is a time-limited appointment with an anticipated duration of 3 years. The position may be extended depending on funding.

Also please be aware this position is not located on the main campus. The job location for this position is at: 4040 NE 49th Avenue (RTS – Job Corps Route 24).


The Myers-Briggs Collection Project Manager is a time limited position in the Digital Production Services Department. The primary role and responsibilities of this position are to provide the day?to?day project management, and metadata creation for the digitization of the Isabel Briggs Myers Papers collection. The extensive collection contains Correspondence, research materials, notebooks, project data, memorabilia, diaries, publications pertaining to the life and work of Isabel Briggs Meyers. The Myers-Briggs Project Manager reports directly to the Digital Production Manager and works in close cooperation with curators in the Special and Area Studies Department, as well as representatives from the Center for Application of Psychological Type (CAPT), the Project Coordinator oversees the digitization of the content, schedules meetings and records minutes; compiles reports and statistical information; and prepares project documentation. This position is also responsible for providing quality control and creating descriptive metadata for the digitized materials, adhering to standards-based metadata schemas and department determined vocabularies.


  • Creates and enhances descriptive metadata
  • Reviews incoming collection materials based on established, criteria developed with CAPT, to ensure non-public materials are correctly identified and go into the correct workflow;
  • Creates minimal metadata for non-public materials based on finding aid and agreed upon levels of description;
  • Creates robust descriptive metadata based on the finding aid and following agreed upon templates;
  • Assign descriptive terms (subject headings) using agreed upon controlled vocabulary (i.e., FAST, JSTOR);
  • Creates structural metadata and updates descriptive metadata for digital packages;Oversees digitization process and provides quality control for records
  • Learns the digitization process well enough to provide training and assistance to OPS employee and serves as a backup when necessary;
  • Provides feedback to the OPS employee regarding the quality of the digitized images;
  • Provides quality control for all MB content ingested into UFDC
  • Coordinates with the Digital Production Manager to ensure availability of equipment;
  • Ensures new UF Digital Collections records are assigned a rights management statement, the proper aggregations code(s), wordmark(s), source institution code and holding institution code;
  • Consults with the Conservator and the appropriate curator/owner to determine physical repairs and treatments in advance of, during and after digitization;

Project Management:

  • Responsible for receiving, tracking and returning materials that are digitized for the project;
  • Manages project technician (OPS) and coordinates project workflows;
  • Maintains open communication with CAPT liaisons, providing updates regularly and as requested;
  • Coordinates flow of content review with CAPT liaisons to maintain project flow;
  • Monitors project status and tracks OPS hours to provide an accurate weekly report to the Production Manager to be used for verifying the project budget;
  • Transfers digitized images to hard drive and ensures delivery of materials-both digital and physical to CAPT on a to-be-determined schedule;
  • Ensures non-public materials are handled in the correct manner and described at the appropriate level;
  • Professional development and other duties as assigned
  • Maintains a course of relevant professional development and serves on committees as appointed
  • Performs other duties as assigned.



Bachelor’s degree and four years of related library experience; or a Master’s degree and two years of related library experience; or an equivalent combination of experience, training and/or education.


  • Experience with and a solid understanding of digitization and digitization projects
  • Experience describing archival collections for the online environment
  • Supervisory experience
  • Strong verbal and written communication skills
  • Experience with standards-based metadata schemas (non-MARC and MARC) and principles governing standards in digital libraries.
  • Strong interpersonal, organizational, and communication skills, the ability to work collaboratively with a variety of people;
  • Ability to maintain high production levels, think creatively, learn quickly, and work independently;
  • Knowledge of digital reprographic practices and techniques employed with archival and library materials, or knowledge of and experience with digital photographic processing techniques. Familiarity with high-speed scanners, Copibook scanners, flatbed scanning techniques; and associated software;
  • Basic computer skills and experience with Microsoft Word, Excel and Outlook.
  • Flexibility and willingness to shift priorities according to current needs.

The University of Florida

The University of Florida (UF) is a major, public, comprehensive, land-grant, research university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities. UF was ranked 9th among public universities in Forbes’ “America’s Best Employers 2015. UF has a long history of established programs in international education, research and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities. UF traces its beginnings to a small seminary in 1853 and is now one of the largest universities in the nation, with more than 50,000 students. For more information, please consult the UF homepage at


The libraries of the University of Florida form the largest information resource system in the state of Florida. The UF Libraries consist of seven libraries; six are in the system known as the George A. Smathers Libraries at the University of Florida. The libraries hold over 5,800,000 print volumes, 8,100,000 microfilms, 630,000 e-books, 121,016 full-text electronic journals, 889 electronic databases, 1,300,000 documents and 766,000 maps and images. The libraries have built a number of nationally significant research collections, including the Latin American, Judaica, Florida History, Children’s Literature, and Maps and Imagery Collections. The Smathers Libraries are a member of the Association of Research Libraries (ARL), the Center for Research Libraries (CRL), the Association of Southeastern Research Libraries (ASERL), and LYRASIS. The library staff consists of more than 400 FTE librarians, technical/clerical staff and student assistants. The organizational chart is available at


The Digital Library Center (DLC) is among the largest capacity digitization facilities in the southeastern United States. The DLC develops, manages, and publishes digital content from curatorial collections, in support of academic programs, organizes conversion and ingest capabilities, facilitates awareness and coordinates instruction in scholarly use and development of digital technologies and their application to collection and publishing services.

The University of Florida Digital Collection (UFDC) is the set of digital collections hosted by UF, including the Digital Library of the Caribbean and the Caribbean Newspaper Digital Library (both are international collaboratives) as well as the State-wide Florida Digital Newspaper Library. For more information about the DLC and the UFDC, please visit


Gainesville, Florida and the surrounding community are home to approximately 257,000 people and both the University of Florida and Santa Fe College. Situated just over an hour from the Gulf of Mexico and the Atlantic Ocean, the city is surrounded by over 40 nature parks, including many spring-fed lakes and rivers. In 2015, Gainesville was named the “Best Midsize College City in America” by WalletHub and ranked no. 7 on’s “Top 10 College Towns”. Gainesville is known as an innovative municipal government and an innovative city. Gainesville continues to receive national recognition as a top-rated city. Some of Gainesville's accolades are listed at the Gainesville Awards and Recognition link. The Guide to Greater Gainesville combines award winning photography and compelling articles that capture all of the reasons for calling Greater Gainesville your next home. The area has numerous cultural institutions and is a haven for sports fans. Jacksonville, Orlando, Tampa, Tallahassee, and St. Augustine are all within a two-hour drive.


Vacation days, paid holidays, and sick leave days; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax. Prospective employees should review the information about employment and benefits at UF available at

Application Process

The University of Florida is an Affirmative Action, Equal Opportunity Employer and encourages applications from women and minority group members. We are dedicated to the goal of building a culturally diverse and pluralistic environment; we strongly encourage applications from women, members of underrepresented groups, individuals with disabilities, and veterans. As part of the application process, applicants are invited to complete an on-line confidential and voluntary demographic self-disclosure form which can be found at: This information is collected by the University of Florida's Office of Human Resources to track applicant trends and is in no way considered by the Smathers Libraries in the selection process.

If you are interested in this position please apply online at

For further details about this position please contact Tina Marie Litchfield at (352) 273-2595.

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