Job: Part-Time Archivist, Delray Beach Historical Society

07 Mar 2017 7:59 AM | Krystal Thomas (Administrator)

The Delray Beach Historical Society seeks a Part-Time Archivist for approximately 15 hours per week; Hours may increase seasonally and based on project needs. Submit resume and cover letter to:

Mission Statement

The Delray Beach Historical Society believing that a sense of history is fundamental to understanding human experiences, collects, preserves and shares materials from Delray Beach’s past, so that present and future generations can comprehend more fully our predecessors, our communities and ourselves. The Society encourages and assists people of all backgrounds and interests to learn more about Delray Beach’s diverse history.

Our Campus

Three buildings encompass the Delray Beach Historical Society campus. Authentically furnished and reflecting the South Florida lifestyle from 1915 to 1935, The Cason Cottage Museum is an education institution devoted to the preservation of Delray Beach History, named after the family of Dr. J.R. Cason, Sr., the town’s first physician. Visitors enjoy rotating exhibits of art, artifacts and records pertaining to the City’s storied past.

The 1926 Florida Bungalow and Gift Shop provides the Society with additional space for exhibits on local Florida history and is a rental space for various events and meetings.

The Hunt House is an original Florida farmhouse, which was dedicated and named the Ethel Sterling Williams Archive and History Learning Center in 2009. This state-of-the-art and award-winning center houses the City’s archives and is open for local research, school classes and exhibits. Individuals, writers, researchers, homeowners, students, businesses, government agencies and organizations are routinely served.

Job Summary

Reporting to the Executive Director, the Archivist oversees the acquisition, preservation and expansion of the Society’s curatorial and archival collections. This person is responsible for overseeing the organization, cataloging, maintenance and public accessibility of the DBHS archival collection. In keeping with our Mission, the Archivist will work with the Executive Director to explore content and research and acquire materials for exhibits and educational programming in each of the three campus buildings.


  • Oversee the careful preservation of the City of Delray Beach’s archival collection, spanning over 20,000 items; study and become familiar with all items in the collection.
  • Accept and process new materials into the archival collection in accordance with the Society’s policies and procedures.
  • Monitor the condition of the archival collections and make recommendations to the ED for their continued preservation and access.
  • Serve the public with research, image and information requests.
  • Work with the ED to prepare and monitor budget for archive expansion and maintenance; assist the ED in identifying and pursuing funding and grant opportunities as it pertains to the preservation of the Society’s archival collection.
  • Access content for and maintain archive news and materials for the website; assist the ED with content gathering for writing assignments, media releases, the Society’s newsletter and article submissions.
  • Maintain records of archive projects, programs and activities; write monthly report of activities for Board of Governors.
  • Assist the ED in identifying modern and technologically sound preservation protocol for archival collections; keep informed about developments in the archival community as well as open source and proprietary tools for collection preservation.
  • Participate in community-wide professional activities and organizations; nurture and maintain good relationships with local and regional Libraries, Historical Societies and Cultural Centers.
  • Assist in preparing materials for off-site presentations to Delray Beach’s area clubs and organizations.
  • Research and develop protocol for the Society to expand its archives in the digital age, fill gaps in time and implement necessary digitization measures.


  • Passion for Delray Beach and Palm Beach County History and a desire to share it!
  • ALA-accredited MLS degree with specialization in archives administration or CA certification, or an equivalent combination of education and similar experience.
  • Minimum 3-5 years experience working with archives and special collections.
  • A desire to embrace the opportunities and challenges of working within a non-profit environment.
  • Must be flexible and a team player.
  • Museum experience preferred.
  • Experience with cataloging and providing library reference, preferable in an academic or museum setting.
  • Knowledge of current archival organization and description standards.
  • Knowledge of computer standards for application in archives or libraries. Proficient with MS Office programs, database software and Photoshop; knowledge of Wordpress website platform.
  • Ability to work independently and manage highly sensitive material in a confidential and secure manner.
  • Excellent written and verbal communication skills, organizational skills and attention to detail. Must enjoy serving the public and possess a pleasant demeanor.
  • Strong problem solving and multi-tasking skills; strong ability to serve the public with a variety of requests.
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