Jobs and Internships in Florida Archives, Libraries, and Museums

At its July 2, 2020 meeting, the SFA Board voted unanimously to immediately stop accepting job advertisements that do not list a salary or salary range. This applies to all SFA media including the website, listserv, and social media.

Any request to post a job announcement that does not include salary information will be held while the requestor is contacted and asked to provide this information. Once salary information has been added to the announcement, the job advertisement will be posted.

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to
<< First  < Prev   1   2   Next >  Last >> 
  • 19 Oct 2021 12:00 PM | Anonymous member (Administrator)

    Miami Dade College Learning Resources is looking to fill a Part-Time Digital Library Archivist (DLA). The DLA curates students and faculty works and hosts them on the MDC Digital Commons. Salary: $20.00 - $27.33 per hour. Apply at:  Job Code: 814104

  • 11 Oct 2021 3:19 PM | Anonymous member (Administrator)

    Job Description:

    The Archivist for Special Collections works independently with the general supervision of the department head managing the daily operations of Special Collections and daily operations of the Reading Room. Coordinates appraisal, transfer, and accessioning of materials to Special Collections and is responsible for the physical and intellectual control of these materials and high-level reference service and research assistance for the collections. Sets processing, digitizing, and cataloging priorities. Hires, trains, and coordinates students, interns, and volunteers. Engages in outreach and marketing activities and works with donors.

    Assists with management and operations of public and access services. Assists with management of the reading room; orients patrons; provides high-level reference service for selected collections; and coordinates with appropriate curatorial staff reference services for all collections. Provides general access services and patron's orientation to the collections; provides instruction and training to University faculty and staff; assists with photo-duplication, reproduction, and publication requests; maintains appropriate statistics; and assists with scheduling temporary employees at the reference desk. Coordinates exhibits and also designs, curates, and installs them.

    In consultation with the Department Head, sets processing priorities. Trains and coordinates students, interns, and volunteers in processing manuscript collections to archival standards, creating descriptions including EAD finding aids, and performing basic preservation functions. Assists with the cataloging of printed material. Processes manuscripts collections to archival standards, creates description including finding aids (EAD), and performs necessary preservation functions. Assists with preservation activities/programs for Special Collections & University Archives. Coordinates the creation/development of description and content/maintenance of departmental websites.

    Expected Salary:

    • $48,722

    Minimum Qualifications:

    • High School Diploma or Equivalent and 4+ years of relevant experience.

    Preferred Qualifications:

    • Experience in processing manuscript/archival collections, including in arrangement, description, and online access using professional standards.
    • Experience with research assistance, outreach, and collections care.
    • Experience working in an archival setting in an academic or research library.
    • Knowledge of and/or experience with current standards for manuscript and archival description such as DACS and RDA.
    • Knowledge of and/or experience with EAD, XML, and other metadata schemas.
    • Knowledge of a wide range of collection formats found in special collections and archives including manuscript collections, organizational records, digital holdings, rare books, and artifacts.
    • Supervisory experience of full and part-time employees.
    • Bachelor's degree in History, Public History, Museum Studies, or other applicable subjects.

    More information and to apply:

  • 25 Aug 2021 9:11 AM | Anonymous member (Administrator)

    Apply here

    Job Summary
    The University Archivist contributes to FGCU Library’s learning centered services by coordinating and managing a program of digital, multimedia, and paper-based records and historical documents in the University Archives.  This position has primary responsibility for capturing and disseminating Florida Gulf Coast University’s history through traditional and innovative collection strategies, working with campus departments and organizations as well as with non-official and off-campus sources to identify and acquire content of enduring value.   The University Archivist will help define and apply the methodology and standards for archival best practices to born digital and digitized collections. The University Archivist will develop and maintain plans, specifications, procedures and manuals to support the effective collection and management of all archival content. In collaboration with the Head of Archives, Special Collections and Digital Services, the University Archivist will shape the Archives’ online presence and marketing of collections and services to the University community and the public. The University Archivist will prepare and maintain finding aids using best practices and standards including EAD.  The University Archivist provides instruction and assistance to users via telephone, e-mail, and in-person scheduled and walk-in individual and group research consultations.  The University Archivist supervises the activities of project staff and graduate assistants, engages in professional activities and participates in faculty governance, serving on university and library committees as appointed or elected.

    As part of the University Archives and Special Collection department, the University Archivist also participates in assessment and continuous improvement of operations and services. All librarians help shape department policy, goals, and procedures.

    Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.

    At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger.  The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.

    We seek colleagues who promote and embrace diversity, equity, and inclusion.  We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

    Job Description

    Typical duties may include but are not limited to:

    • Developing, arranging and describing archival collections in accordance with accepted standards and practices.
    • Creating finding aids using contemporary tools in accordance with national standards and insuring the quality of finding aids created by other staff.
    • Creating online finding aids using Encoded Archival Description (EAD).
    • Developing and implementing procedures for the acquisition, processing, digitization, and preservation of archival materials whether print or born digital.
    • Advising and assisting researchers in the use of archival materials in research activities; interpreting requirements and consulting on archival information.
    • Interacting with donors of archival collections both internal and external to the organization.
    • Appraising potential collection additions and making recommendations for acquisition of new collections and de-accessioning of existing collections.
    • Participating in the development and implementation of policies and standards for the archives.
    • Supervising and training student employees and/or interns, as appropriate.
    • Promoting collections through online exhibits, publications, presentations, instructional sessions, and other outreach activities.
    • Maintaining professional knowledge base and skills through continued education and/or research.
    • Participating in faculty governance.

    Required Qualifications:

    • ALA-accredited master’s degree in Library/Information Science or related archives discipline
    • Two (2) years of experience working in an archival institution
    • Experience managing Born Digital records
    • Experience in supervising interns and student employees

    Preferred Qualifications:

    • Experience with digital repositories and ArchivesSpace
    • Project management experience
    • Demonstrated knowledge of and engagement with Southwest Florida and its history
    • Effective oral and written communication skills
    • Experience providing reference service
    • Experience with developing policies and procedures in an archival setting

    Knowledge, Skills, & Abilities:

    • Knowledge of current and emerging archival technologies
    • Ability to work collaboratively in a team environment
    • Experience or commitment to the use of technology in distance learning & university teaching.  Interest in collaborating both within and outside the University in the development and delivery of instruction resulting in improved student learning.  Must value continued scholarship and service to the school and university.  

    Special Instructions to Applicants

    • Appointment will be made on 12-month multi- year appointment basis available November 2021.
    • Because applications and materials are subject to public review and retention under Florida’s Public Records Law, please DO NOT send examples of your project/scholarship unless requested to do so. Therefore all submitted materials including articles, disks, slides, books, etc., become the property of FGCU and CANNOT BE RETURNED. As applicable, finalists will be notified of the need to submit specific additional materials. Such materials will become the property of FGCU.
    • Under Florida’s Public Records law, applications will be available for public review upon request.

    Required Application Materials:

    • Unofficial Transcripts
    • Statement of Teaching Philosophy
    • Curriculum Vitae & Cover Letter
    • Five (5) Professional References

    Salary Range: $51,500- $55,000 annual

    The position is listed as “open until filled”, however applications received by October 1, 2021 will receive priority consideration.

    Apply here

  • 20 Aug 2021 2:18 PM | Anonymous member (Administrator)

    Stonewall National Museum & Archives

    1300 East Sunrise Boulevard
    Fort Lauderdale, Florida 33304
    p 954-763-8565

    Posting Date: August 17, 2021
    Position Posting: Digitization Manager
    Reports to: Executive Director
    Part-Time: Approximately 25 hours per week $20/hour (unbenefited)

    Stonewall National Museum & Archives (SNMA), located in Fort Lauderdale, is one of the largest LGBTQ libraries in the US with more than 28,000 volumes. Our archive has more than 2,700 linear feet of material containing more than 6 million pages of materials. Most of our holdings date from 1950 to the present day. Learn more at

    Thanks to a generous grant from the Andrew W. Mellon Foundation, we are able to hire a part-time individual to serve as Digitization Manager to take the first steps in digitizing SNMA. This position supports the SNMA’s efforts to make collections more publicly accessible. The Digitization Manager is responsible for preparing materials for digitization and managing digital materials, including the creation of metadata records and policies regarding the creation and storage of digital materials.

    Using the Summer 2021 report and recommendations by History Associates, Inc. essential duties and responsibilities include:

    • Oversee preparation of materials for digitization.
    • Collaborate with volunteers to process archival materials in accordance with professional standards and best practices.
    • Create and manage descriptive metadata.
    • Assist in the selection of a digital management system.
    • Manage digital repository assets and workflows.
    • Assist Executive Director and Collections Specialist with policy development, policy implementation, planning, and oversight of archival operations.

    Preferred Knowledge, Skills, and Abilities:

    • Experience working with digital asset management platforms and performing digital asset lifecycle maintenance.
    • Familiarity with digital asset rights, digital copyright, and related legal issues.
    • Knowledge of current metadata standards and file formats.
    • High level of organization and experience working in archival setting.
    • Strong project management, critical thinking, and interpersonal skills.
    • Ability to approach complex problems, offer solutions and adapt to change.


    • Master’s degree in library and information sciences, curatorial studies or other affiliated areas preferred.
    • Minimum 2-3 years of experience in digital archives or similar area.
  • 11 May 2021 8:46 AM | Anonymous member (Administrator)

    Plant City Photo Archives, Inc., a 501 (c) (3) not-for-profit organization, employs an Executive Director to manage the organization’s day-to-day operations, to develop the exhibits and the collections of historic photographs, and documents, and to continue the development of the organization’s public and community services.

    The Photo Archives & History Center is a small community and public history-oriented photo and document archives and history center in Plant City, Florida. The twenty-year-old organization has over 100,000 digitized images, many thousands of photographs, family papers and memorabilia, a research library, and has published two books and over 100 articles in addition to responding to several hundred information and photo requests.

    The Photo Archives is not affiliated with any governmental or educational entity, is supported by members and benefactors, and has been awarded a number of various grants over the years.

    • College degree relating to Public History, History, Archives, or related background is required.
    • Minimum of Two to Five years’ experience in an Archive, History Center, or Museum or similar organization is required.
    • Full time permanent.
    • Hours:  40 per week average
    • Annual Salary: $36,000 – $40,000 DOQ
    • Start date flexible between June 14 – July 5, 2021

    Send inquiries, cover letters, and applications to:

  • 04 May 2021 8:10 AM | Anonymous member (Administrator)
    The Preservation Foundation of Palm Beach is looking for graduate and undergraduate students enrolled in a degree-seeking program in Public History, Library and Information Science, or Historic Preservation to participate in a six-week program this summer. The Foundation is a private, nonprofit membership organization dedicated to the preservation of the historic, architectural, and cultural heritage of Palm Beach, Florida. The Foundation’s mission is to encourage the community to learn about and save the historic buildings that truly make Palm Beach special.

    More information and application can be found here:

    The stipend is $1,000. The deadline states May 8th on the website, but it has been extended through the end of the month.


  • 19 Mar 2021 8:20 AM | Anonymous member
    The Winthrop Group is conducting a personnel search for a contract archivist to assist with a short-term project in downtown Miami, Florida.  The archivist will assist with the packing and loading of approximately 250-300 cubic feet of records from a Miami-based foundation for long haul transport to the Rockefeller Archive Center (RAC) in Sleepy Hollow, New York. The onsite work is scheduled for mid-April and expected to take approximately three days with two additional days of remote work. Throughout the project, the contract archivist will collaborate closely with another on-site archivist who will provide project oversight and supervise the contract archivist.  

    Key Responsibilities
    • Participate in virtual pre-move meetings with project stakeholders;
    • Conduct pre-move walkthrough and provide move preparation assistance at foundation headquarters in downtown Miami;
    • Assist with move of records, including oversight of pulling and prepping of material, and updating the pallet manifest during the move;
    • Supervise transport contractors as materials are palletized and loaded on truck;
    • Abide by all client and building management COVID-19 masking requirements and public health protocols.

    The contract archivist will physically handle and move some materials, although professional movers will handle most of the handling and packing of boxes.  

    Required Qualifications
    • MLS/MLIS with a concentration in archives or other graduate degree with Certificate in Archival Studies or ACA certification
    • Minimum of 2-4 years archives experience
    • Previous experience packing and moving archival collections
    • Strong communication, problem solving, and interpersonal skills
    • Positive attitude and ability to work collaboratively with a team and independently
    • Florida resident who lives in Miami or within commuting distance
    • Ability to lift/move boxes up to 40 pounds

    $28 - $32/hr based on experience and qualifications

    Contact Information
    To apply, please send a brief cover letter, resume, and contact information for two references to Sam Markham, with the subject line “Contract Archivist – Miami.”

  • 02 Mar 2021 8:18 AM | Anonymous member (Administrator)

    The University of Miami Libraries seeks nominations and applications for a collaborative, innovative, service-oriented professional to serve as University Archivist (UA).  Reporting to the Associate Dean for Collection Strategies, the UA has curatorial responsibility for the official archival records and University focused collections of the University of Miami that make up the University Archives, the official institutional repository of records that document the history of the University of Miami.  The UA will develop and articulate a vision for the University Archives in the University’s 2nd century that accommodates new collection opportunities and formats while expanding documentation of under-represented groups in the campus community. The UA is the primary spokesperson for University history on behalf of University of Miami Libraries (UML).  The UA develops and implements public services related to the archives and the history of the University to provide access to the University Archives, including research and reference, instruction, and exhibition curation.  The UA develops collections through outreach to the University of Miami’s administration, faculty, and students, as well as with its Alumni communities.   In consultation with the Head of Manuscripts and Archives Management (MAM), the UA develops policies for acquisition, organization/processing, and access to University archival collections held by the Libraries. The UA advises University Administration, Schools, Colleges, Departments and Alumni communities on preservation and deposition of records and archives.  The UA will lead a signature project in developing the Libraries’ support for the University’s 2025 centennial observance.



    • Administer all public services for the University Archives, including research, reference, instruction, website content, blog, reproduction guidelines and social media content, aligning service standards with those across the Libraries’ Distinctive Collections.
    • Provide a concierge archives research service to University Administration; liaise with University administrative units.
    • Engage administrative units across the University to educate and promote appropriate deposition of materials in the University Archives.  Solicits materials of historical value from student organizations.
    • In collaboration with staff in the Alumni Association, solicit archival materials from alumni organizations and individuals that will enhance the historical record of the University.
    • Serves as liaison to the University Records Management & Retention department which oversees records retention schedules and manages storage services.
    • In collaboration with Libraries Administration, contribute to fund raising, friend raising, and community outreach endeavors.
    • In consultation with the Chair of the Cuban Heritage Collection, Head of Special Collections, each head of the UML Branch Libraries, and subject liaison librarians, solicit faculty papers of enduring value.
    • Lead conception and preparation of exhibitions for the University Archives.
    • In consultation with the heads of Manuscripts and Archives Management and Preservation, develop policies for processing, accessing, and preserving materials held In the University Archives.
    • In consultation with the head of Manuscripts and Archives Management, develop and maintain archival processing guidelines and procedures for all analog formats.  Manuscripts and Archives Management is tasked with developing access, arrangement, and description for archival holdings including manuscript materials, and special formats such as maps, photographs, posters, and audiovisual materials.
    • In consultation with the head of Digital Production and the Associate Dean for Digital Strategies, develop and maintain archival processing guidelines, procedures and access procedures for all born digital formats.
    • In consultation with Manuscripts and Archives Management and UM Libraries Administration, determine processing priorities for University Archival collections. The University Archivist establishes the provenance and historical significance for the technical processing completed under the coordination of the Manuscripts and Archives Management Department.
    • Work with Libraries Administration and members of Access Services, Manuscripts and Archives Management, Preservation Strategies, and Digital Strategies to plan proper storage for the University’s records and archival collections.
    • Consult with UM Libraries Digital Production and Metadata and Discovery staff to coordinate the digitization of materials and develop metadata for digital reproduction of University Archives content added to the digitized collections.
    • Collaborate with Creative Services and Community Relations and Events staff to market University Archives collections and services.
    • Participate in outreach activities including orientations for students and researchers, events for donors and alumni, and presentations to large groups.
    • Establish effective interdepartmental relationships and communication with colleagues, administrators, students, faculty, and staff to increase effectiveness and to disseminate information.
    • Keep abreast of relevant literature for current awareness of trends, developments, and best practices in archival and library science, with particular emphasis on donor relations, policies, information technology, reference/instructional service, and collection management and development.


    • Network, collaborate, and actively participate in local, regional, national, or international organizations focused on archival and library practices.
    • Represent and promote the University of Miami Libraries in local, state-wide, regional, national, or international organizations as appropriate.
    • Serve on/participate in University organizations, committees, task forces, and teams as appropriate.
    • Serve on library committees, task forces, and teams as appropriate. Standing member of Departmental Representatives and Library Leadership groups.
    • In pursuit of the Libraries’ and University’s strategic objectives, models the University’s “DIRECCT” values (diversity, integrity, responsibility, excellence, compassion, creativity, and teamwork).


    Knowledge, Skills, and Abilities - Required

    • Demonstrated successful public service experience, including research/reference services, presentations, and instruction.
    • Strong interpersonal skills.
    • Broad and effective communication skills.
    • Knowledge and experience in archival processing and arrangement.
    • Demonstrated familiarity with best practices for collecting, processing and providing access to born digital archives.
    • Experience in academic collection development.
    • Ability to work collaboratively and effectively with staff, faculty, and University administration.
    • Excellent organizational and time management skills.
    • Ability to work effectively with a culturally diverse population.
    • Knowledge and experience in the development of finding aids.

    Knowledge, Skills, and Abilities – Preferred

    • Successful work experience with university administrators and alumni.


    • ALA-accredited graduate degree in library science or a master’s degree from a program in archives management or public history required.
    •  Advanced degree in History or a related field, desired.

    Work Experience Requirements

    • Relevant experience in an academic or research library.
    • Minimum 3-5 years professional experience in an archive or special collections.

    Minimum starting salary $60,000

    Applications should be received by 31 March 2021

    Click here for more information and to apply.

  • 23 Feb 2021 4:56 PM | Anonymous member (Administrator)

    HERstory: Women in History Internship Fund
    In honor of Jeanne Edge Evans & Bickley Wilson

    The Women in History Intern will work with the Orange County Regional History Center (OCRHC) to uncover and bring visibility to the important roles and contributions of women throughout Central Florida’s history. The intern must possess a strong interest in seeking valuable museum experience and demonstrate an interest in researching diverse women’s history stories and museum studies. The History Center will work with each individual’s area of interest, but some projects may be guided by current staff priorities, preferences, and deadlines. This internship will offer a stipend of $2,400 to help defray the cost of living, transportation, etc. in Orlando, Florida, and will be paid bi-weekly based on hours contributed. Due to the ongoing pandemic, whether this internship is onsite or virtual will be discussed and decided with the candidate and in keeping with the History Center’s safety precautions at the time.

    Timeline: This internship takes place during select internship cycles—spring, summer, or fall. The anticipated length of this internship is 6 weeks to 3 months. This internship can be full-time or part-time with a minimum of 240 total hours required, with a 16-hour minimum per week falling between Mon-Fri, or, when the internship supervisor is available.

    Eligible for Academic Credit: OCRHC does not award credit, though interns may receive program or course credit for this experience only if approved by their educational institution. Interns are responsible for providing all documentation, requirements, and evaluation materials to their supervising curator at the beginning of the internship. OCRHC and staff reserve the right to refuse or terminate interns who do not meet the minimum requirements for the position at any point during the program which may result in incomplete course credits.

    • The OCRHC aims to help diversify the museum field by providing guided learning opportunities to individuals from varied economic, ethnic, cultural, social, and educational backgrounds. All gender identities are welcome to apply.
    • Must be interested in pursuing a museum, public history, history, public administration, education, or other related career
    • Have completed their junior year of undergraduate study, be a graduate student, or have recently graduated from a related degree program.

    Preferred Qualifications
    • Excellent written and verbal communication skills
    • Basic research skills
    • Proficiency in Microsoft Suite and working knowledge of Adobe Suite
    • Pursuing a museum career

    Apply by Providing:
    • A cover letter that clearly states how your skills/experience qualify you for the position, why you are interested, and how the internship fits into your academic and/or career goals.
    • Resume
    • A letter of recommendation from a former or current employer, professor, or advisor
    • A 3 page (or 3 page excerpt) writing sample.
    • An essay, in no more than 500 words, “If you could dream up any project to uncover women’s history, what would it be and why?” (This will not necessarily correspond with your potential project at The History Center.)

    Application packages are due by March 29, 2021, please send to

  • 05 Feb 2021 8:54 AM | Anonymous member

    Position # 45945153

    OPS Clerk – Archives Assistant

    Bureau of Archives and Records Management

    The State Archives of Florida announces the availability of one part-time position assisting State Archives of Florida staff with clerical duties at the Archives Reference desk. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

    The State Archives places special emphasis on making its collections available to a wide variety of researchers, including historians, lawyers, government officials, students, genealogists and others interested in Florida’s government, its people and the events that have shaped its history. The Reference Unit assists researchers in using our collections and provides reference services on-site or by telephone, mail or email.


    Provide assistance to the Archives Reference staff.

    Assist with the transport and shelving of boxes.

    Duplicate archival records.

    Enter patron and use data into the Archives automated cataloging system.

    List or index records using the Archives automated cataloging system or standard desktop applications (e.g. MS Word, Access, Excel).

    Other related duties as assigned.

    Minimum Qualifications

    At least two years’ credit toward a bachelor's degree from an accredited college or university.

    Familiarity with desktop computer applications.

    Preferred Qualifications

    Bachelor’s degree in History, Political Science, Public Administration, or Information Studies.

    Coursework in Florida history or government.

    Coursework, formal training or work experience in archives or records management.

    Understanding of Florida Public Records Law.


    Effective oral and written communications skills.

    Ability and willingness to lift and carry boxes weighing up to 40 pounds repeatedly on a daily basis.

    Ability and willingness to carry out routine duplicating tasks for many hours at a time.

    Strict attention to detail in organizing and performing assigned tasks.

    Discretion in maintaining confidentiality of information in records.

    Reliable attendance.

    Working hours: Part-time, Monday thru Friday, not to exceed 20 hours per week, 9:00 a.m. to 1:00 p.m.

    Pay: $10.00/hr.

    Please submit a resume showing your qualifications for this position; copy of college transcripts; and at least two employment reference contacts to Jacklyn Attaway at Application or resume must include all previous employment.


    A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.


    We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

    The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

    Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

    The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

    Application or resume must include all previous employment.

<< First  < Prev   1   2   Next >  Last >> 
Powered by Wild Apricot Membership Software