Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com. This page is updated weekly on Fridays.

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  • 03 Dec 2018 8:02 AM | Krystal Thomas (Administrator)

    Overview

    At Orange County Government, we are proud to serve the public with integrity, honesty, fairness and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We have been consistently recognized as a “Top 100 Family Friendly Company,” facilitating a healthy work-life balance.

    The Orange County Regional History Center, housed in a historic courthouse in downtown Orlando, offers four floors of exhibits exploring 12,000 years of Central Florida’s rich heritage. A Smithsonian affiliate, the museum also presents visiting exhibitions and a wide range of programs for all ages. From documenting defining moments in our history, including the Pulse nightclub tragedy, to bearing witness to everyday life, the museum plays an invaluable role by serving as Central Florida’s storyteller for generations to come.

    The History Center is seeking a temporary Registrar/Digital Archivist to work with One Orlando Collection by processing and digitizing memorial items from the Orlando Pulse Night Club shooting that took place on June 12, 2016. This is a temporary full-time position within the collections department of the Orange County Regional History Center. This position will work closely with the Center’s other One Orlando Staff.

    Representative Duties

    • Communicate and work with a variety of organizations, institutions, and individuals within the area to collect materials related to the event.
    • Participates in daily collections management of items related to the event: conducts custodial responsibilities in acquiring and preserving objects, including implementing methods for acquisition, preservation, and conservation of items
    • Assists in artifact selection, research, and the installation.de-installation of exhibits
    • Plans and manages a digital archives program with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records.
    • Has familiarity with current metadata standards.
    • Assist in the creation of an online memorial website encompassing all collected materials.
    • Communicates and work with a variety of organizations, institutions, and individuals within the area to collect materials related to the event.
    • Directs and participates in daily digital management of items related to the event: conducts custodial responsibilities in digitally acquiring, organizing, and preserving objects, art, photographs, oral histories, documentary records, and social and news media.
    • Performs other related duties as assigned.

    Minimum Qualifications

    Bachelor’s degree from an accredited institution in Museum Studies or closely related field and two years of museum registration or collections experience. Must have strong interpersonal, communication, and organizational skills.

    Preferences

    • Master’s Degree in Museum Studies or Library Sciences
    • Experience utilizing Past Perfect Experience with copyright and rights management issues
    • Fluency in Spanish and English strongly preferred

    Notes

    Hours per week: 40

    Hours/Days of work: 8:00am to 5:00pm / Monday - Friday with occasional evenings and weekends

    Additional Salary Information: Based on Qualification

    Internal Number: 22104

    The selected applicant must submit to a background investigation that includes but is not limited to fingerprinting and polygraph examination and favorable results must be obtained for employment.

    Veterans Preference

    If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the close date of the posting. Please submit a cover letter and copies of documents, not originals, to Orange County Human Resources Division, PO Box 1393, Orlando, FL 32801-1393 or fax to (407) 836-0098 (only Veterans' Preference documentation will be accepted by fax). Your cover letter should include the position posting number you are applying for, the title of the position and the last 4 digits of your social security number.

    Educational Requirements

    If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

    Please apply online at: https://mycareers.ocfl.net

  • 16 Nov 2018 9:15 AM | Krystal Thomas (Administrator)

    The John and Mable Ringling Museum of Art in Sarasota, Florida, will be offering paid internships to be held for ten weeks, from June 3 – August 8, 2019. The internships are available in the following departments:

    • Archives
    • Conservation
    • Curatorial
    • Education
    • Grounds
    • Library

    Interns earn $11.50 per hour and are paid bi-weekly. Interns are responsible for their own housing (the Museum will assist with locating nearby rentals).

    The application deadline is February 15, 2019.

    International applicants must have a current US Visa and be eligible to work in the US. The positions require fingerprinting. The Museum encourages students from all backgrounds to apply and is committed to a culturally diverse group.

    Education requirements, additional information and application materials may be found on the Museum’s website at https://www.ringling.org/internships-fellowships.

  • 16 Nov 2018 9:11 AM | Krystal Thomas (Administrator)

    Special Collections at the John H. Evans Library, Florida Institute of Technology is seeking a 2019 intern. This paid internship will start early January and run through December. A maximum of 12 hours a week is required, during the workweek (M-F, 8am-5pm).

    This position involves processing scientific archival collections with both physical and digital components. Activities include creating inventories, rehousing materials, arranging collections, providing descriptions, and creating finding aids according to nationally recognized archival standards and best practices. Interns will also add their completed finding aids to ArchivesSpace.

    Requirements:

    • Enrolled in an accredited graduate program or have an accredited Master’s degree in an archives-related field such as Library Information Science, History, Public History, Museum Studies, or similar
    • Willingness to learn new programs, methods, and skill sets
    • Interest in technology, science, or the early space program
    • Ability to work independently
    • Experience using basic hardware: computers, printers, copiers, and scanners
    • Strong research and writing skills
    • High levels of responsibility and attention to detail
    • Must be able to work in the presence of dust
    Knowledge of the following is helpful, but not required:
    • Familiarity with archival arrangement and description
    • Familiarity with descriptive metadata schemas
    • Experience with Adobe Pro, Photoshop, and Microsoft Office
    • Experience working with or handling fragile materials

    Please send a cover letter & CV to libadmin@fit.edu.


  • 14 Nov 2018 8:36 AM | Krystal Thomas (Administrator)

    JOB SUMMARY

    The Electronic Records Analyst works with the University Records Manager to establish and maintain a digital information environment which supports the University’s regulatory and compliance obligations for records and information management and long-term preservation of digital assets. Provides expertise and leadership on the management of the digital information of the University to ensure compliance with various regulatory requirements for restrictions, retention, appropriate destruction processes, and/or long-term preservation. Participates in the active management and/or preservation of a wide array of types of digital records, including but not limited to, University electronic records, websites, and social media. Provides guidance to administration, faculty, and staff on creating, managing, preserving, and providing access to born-digital and digitally reformatted records in accordance with State of Florida and Federal regulations. The Electronic Records Analyst provides expertise and leadership, and serves as a member of various collaborative teams to develop frameworks for best practices for electronic records management across campus. This position also serves as a member of a collaborative team to ensure compliance, verification, authentication, and related activities that build and sustain a comprehensive program of records management. The Electronic Records Analyst reports to the University Records Manager.

    RESPONSIBILITIES

    Electronic Records Management

    • Develops a program for the evolving management of electronic record formats and carriers based on the State of Florida and federal requirements and other relevant legislation, regulations, and requirements. Advises the University Records Manager on the design, evaluation, implementation, management, documentation, and alignment of historical, current, and emerging electronic recordkeeping systems at the University of Florida to best meet evidential needs, State of Florida, Federal, and other regulatory requirements. Liaises with technical and organizational personnel to support alignment of records management activities with data infrastructure.
    • Guides continuous assessment processes to ensure sustainable workflows for the management of electronic records subject to retention.
    • Assists with the maintenance of records management website and other technical resources.

    Records Management Consulting

    • Communicates and interacts with University records creators and custodians to determine record and information management needs.
    • Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines.
    • Collaboratively supports administrative unit personnel in managing existing, new, and analog-to-digital, online and other materials and business processes in order to meet legal requirements.
    • Advises on permanent and archival records for retention, liaising with the University Archivist and University Records Manager on the implementation of the records management guidelines, processes, and programs, and on the acquisition of digital institutional records designated permanent or with historical, evidential, or legal value.

    Records Management Training

    • Develops and delivers training through classroom and online presentations supporting best practices at the University of Florida and an understanding of information technology systems, records management, digital forensic techniques, University policies, and the State of Florida and federal rules and regulations.

    Other Duties as Assigned

    • Serves on appropriate committees and participates in special projects as assigned.

    Application Process

    To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) your current resume; and 3) a list of three references including their contact information (address, telephone number, and email). Apply by November 21, 2018 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 507654. Failure to submit the required documents may result in the application not being considered. If you have questions about the application process please contact Tina Marie Litchfield, tlitchfield@uflib.ufl.edu.

    Required:

    • Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

    Preferred:

    • Certified Information Professional (CIP), Certified Records Manager (CRM) or Certified Records Analyst (CRA) designation
    • Experience with records management, electronic records management, and related concerns
    • Experience with policy frameworks for standards, policies, and procedures to support adherence to and compliance with policies
    • Experience with a range of computing operating systems, storage systems, software systems and tools, and file formats
    • Knowledge of digital forensics techniques and digital preservation principles
    • Experience in developing and implementing training programs
    • Aptitude for complex, analytical work with attention to detail
    • Ability to work collaboratively to accomplish goals with a willingness and desire to take initiative
    • Record of including, serving, or working with individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives
    • Flexibility and ability to adapt and work in a rapidly changing academic environment
    • Ability to work independently on multiple projects and priorities
    • Computer skills and experience with Microsoft Word and Outlook

    NOTES:

    Additional Salary Information: Actual rate will reflect experience and credentials

    Internal Number: 507654

    Original posting: http://careers.archivists.org/jobs/11689049

  • 05 Nov 2018 3:03 PM | Krystal Thomas (Administrator)

    Help needed to archive/catalogue the estate of an art critic, writer, and artist in Sarasota.

    The estate is located in northern Sarasota and includes original artwork (largely prints), manuscripts, books, and papers. Items need to be sorted, catalogued, and prepared/packaged for a bequest to a university library. A good amount of work needs to be done in a short time, but work can also be done on weekends and evenings. An interesting collection — ideal for someone interested in a short-term project with flexible hours.

    Payment per hour. Wage negotiable.

    If interested, please contact us by email (whatworkis@protonmail.com) for a personal interview.

  • 05 Nov 2018 2:50 PM | Krystal Thomas (Administrator)

    JOB SUMMARY:

    The Archivist will work on appraisal, housing, organization, and cataloguing of Norton Museum archival materials. This is a full-time, non-exempt position, reporting to the Curator of American Art

    JOB RESPONSIBILITIES:

    • Evaluation of archival materials dating back to the museum’s founding in 1941.
    • Institution of proper housing for archival materials.
    • Organization of archival materials including writing a finding aid for the collection.
    • Establishment of archival protocols.
    • Other reasonable duties as requested.

    JOB SPECIFICATIONS:

    Education:  Master’s Degree in Library and Information Science or Archival Studies from an ALA-accredited institution or international equivalent

    Training and Experience:

    • Demonstrated experience appraising collections according to archival principles.
    • Demonstrated experience organizing archival collections.
    • Demonstrated knowledge of best practices for handling fragile materials.
    • Understanding of conservation and preservation needs of archival collections.
    • Demonstrated knowledge of archival best practices.
    • Ability to work in a collaborative environment.
    • Excellent oral and written communication skills.
    • Ability to meet and impose deadlines, working with minimal supervision

    Job Knowledge:

    Knowledge of Microsoft Office and Outlook, and facility with learning other software programs; good customer service skills; pleasant telephone etiquette; ability to work with public, peers, supervisors, Trustees & donors required.

    Physical Requirements:

    Must be able to sit for long periods of time at a PC. Light physical effort required; ability to lift and/or move 15 pounds with or without reasonable accommodation.

    Please send cover letter, resume and three references to wattickj@norton.org

    The Norton Museum of Art is an Equal Opportunity Employer.

  • 15 Oct 2018 10:35 AM | Krystal Thomas (Administrator)

    The National Council for Preservation Education (NCPE), in cooperation with the National Park Service (NPS) and other partnering agencies, is pleased to offer internships during the 2019 academic year (January-May). NCPE has partnered with the NPS since 1992 to connect higher education students and recent graduates in historic preservation, cultural resource management, and related fields to projects at hundreds of sites and divisions within the NPS system and other agencies annually. Completing an application is the first step in securing an internship. See PreserveNet link at http://www.preservenet.cornell.edu/employ/ncpe.php

    Work at the South Florida Collections Management Center in Everglades National Park, cataloging Dry Tortugas National Park resource management records. Duties include appraising, arranging, describing and cataloging records according to professional standards and using archival techniques. This is an ideal internship for students who are seeking or have completed archival science or library science degrees. Candidates should possess experience working with textual and digital archival records or have completed significant coursework on the subject. Own transportation required. Park housing may be available for rent but cannot be guaranteed.

    The length of an internship can vary from 10 to 30 weeks if full-time (40 hours/week) or longer if on a part-time schedule. The exact starting dates will be determined on a case-by-case basis with the site supervisor. This position is a 1200 hour internship.

    Stipends are paid at $15/hour. The position supervisor has details of the total stipend amount for a given position if you are called for an interview. Please note that interns are not NCPE employees or NPS contract employees; stipends are awards rather than wages. Taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional.

    To be eligible, applicants must be currently enrolled in an academic program or recently graduated (degree received October 2017 or later). Interns are not eligible to work more than 1200 hours total in this program; previous interns in the program must stay within this overall limit.

    Please be aware that, unless otherwise noted, interns are responsible for finding and paying for travel to and housing at the internship location. In some cases the supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodations.

    Also be aware that, due to Government-wide security requirements, a background check will be required for all positions if you are chosen for that position. This will include providing information about recent housing and employment history. The position supervisor will have more information about those requirements and procedures at the time of hiring. Please direct any question to waso_cr-intern@nps.gov.

    Internal Number: 3269

    Original posting on SAA website

  • 03 Oct 2018 8:04 AM | Krystal Thomas (Administrator)

    Digital Humanities Librarian

    Florida International University Libraries Digital Collections Center and GIS Center invite applications for the position of Digital Humanities Librarian to join our growing team of digital scholarship professionals, supporting research, teaching, and learning in the humanities and social sciences.

    The successful candidate will collaborate with library colleagues as well as serve as liaison to academic units across campus to provide training, project development, and consultation in current and evolving methods of digital scholarship. As the Libraries? designated expert in emerging humanities research tools and methods, the Digital Humanities Librarian will participate in outreach and campus engagement, maintaining active rapport with faculty and students, supporting a range of digital scholarship services.

    Job Description:

    • Identify and evaluate existing and emerging digital humanities tools and methodologies
    • Provide individual consultation and training on digital scholarship tools and techniques
    • Develop tutorials and instructional videos as well as deliver presentations, class instruction, and workshops on topics related to digital humanities tools and methodologies
    • Foster and maintain relationships with the university community as well as peer institutions involved in humanities research and scholarship
    • Assist students, faculty, and researchers in planning successful, creative, and sustainable digital projects
    • Plan and support digital humanities events
    • Support grant writing and other funding opportunities relating to digital humanities
    • Engage in scholarly activity through presentations, conferences, workshops, seminars or other activities that enhance professional knowledge in the area of digital humanities
    • Serve the library and/or institution through contribution in meetings and committee work
    • Serve the library profession through involvement in professional organizations and through cooperative efforts with other information professionals
    • Perform other duties and special projects as assigned by department and assistant head

    Minimum Requirements:

    • ALA accredited Master of Library Science (MLS or MLIS) degree
    • Demonstrated experience with digital humanities / digital scholarship tool and methodologies
    • Strong sense of teamwork and ability to work across diverse departments and individual library and university stakeholders

    Desired Qualifications:

    • Demonstrated leadership quality and experiences in creating and supervising work flows and project implementation
    • Two or more years of professional experience working with digital collections or digital scholarship
    • Demonstrated initiative, flexibility, and creativity
    • Experience developing and delivering workshops and other training
    • Experience working with faculty and students
    • Familiarity with issues in copyright and open access
    • Excellent oral and written communications skills
    • Second Masters or Bachelors in the Humanities
    • Second Masters or Bachelors in Computer Science

    Rank/Salary:

    Non-tenured faculty status; rank and salary are competitive based on qualifications and experience.

    About the Libraries: For information about the FIU Libraries, please visit https://libraries.fiu.edu/

    Qualified candidates are encouraged to apply to Job Opening ID 515900 at facultycareers.fiu.edu and must attach a cover letter and resume as a single pdf file. Candidates will be requested to provide names and contact information for at least three professional references who will be as determined by the search committee. To receive full consideration, applications and required materials should be received by October 11, 2018. Review will continue until position is filled.

  • 02 Oct 2018 8:18 AM | Krystal Thomas (Administrator)

    Position title: Special Collections and Archives Intern
    Institution/Organization: African-American Research Library and Cultural Center, Special Collections and Archives
    Location: Fort Lauderdale, Florida
    Application deadline: November 9, 2018
    Duration: Spring 2019 Semester (Jan-May 2019); flexible scheduling available

    The African-American Research Library and Cultural Center (AARLCC) Special Collections and Archives is seeking an intern to work 8-10 hours per week. This position will work directly with Special Collections and Archives staff. This is an unpaid position that is ideal for students seeking directed-individual study or practicum credit for a degree program.

    Broward County Library’s African-American Research Library and Cultural Center (AARLCC) is a highly-specialized center whose mission is to collect, preserve and provide access to research materials focusing on the history, culture and people of African, African-American and Caribbean descent. Opened in October 2002, it carries the distinction of being the third library of its kind in the nation.

    The ideal AARLCC intern will be creative and inquisitive with a willingness to learn about new collections. The internship program will be tailored toward their program background and they will learn about the daily operations of a Special Collections and Archives, within the public library setting, such as materials handling, preservation and research. The intern’s ongoing objective will be to design and create a culminating project or portfolio using items available in special collections and archives.

    Requirements: Current enrollment in an undergraduate or graduate program preferably focused on archives, special collections, museum studies, African/Caribbean studies, anthropology, music studies, or related areas. Prior knowledge of archives and special collections is not required. Ability to work both independently and collaboratively. Capable of lifting boxes of approximately 15 lbs with or without assistance.

    To apply: Submit your resume and a 500 word statement of interest describing your background and what you hope to learn during your internship. Please email your materials to: Britt Farley (bfarley@broward.org) by November 9, 2018

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

  • 01 Aug 2018 12:38 PM | Krystal Thomas (Administrator)

    Application Deadline: 

    Posting Opens: 7/30/2018

    Posting Closes: 8/20/2018 (or until filled)

    Salary: $13/hour- $16/hour. Based on qualification.

    Hours: 30 hours weekly

    Address: Orange County Regional History Center, 65 East Central Blvd, Orlando, FL 32801

    Position is Non Exempt

    Assistant Registrar Position Description

    The Orange County Regional History Center, housed in a historic courthouse in downtown Orlando, offers four floors of exhibits exploring 12,000 years of Central Florida’s rich heritage. A Smithsonian affiliate, the museum also presents visiting exhibitions and a wide range of programs for all ages. From documenting defining moments in our history, including the Pulse nightclub tragedy, to bearing witness to everyday life, the museum plays an invaluable role by serving as Central Florida’s storyteller for generations to come. Please visit thehistorycenter.org.

    The History Center is currently seeking a qualified professional to fill the position of Assistant Registrar. This position assists with the daily management and care of the collection, including documentation, storage, processing, and preservation. This position may also assist with exhibition production and setup for programs and events as needed.

    If interested, email Resume to Lesleyanne.Drake@ocfl.net

    Reports to: Curator of Collections

    DUTIES AND RESPONSIBILITIES

    • Assists with incoming donations, including sending and receiving deeds of gift, processing and rehousing collections, and cataloging artifacts in the collections database.
    • Performs inventories, artifact photography, basic cleaning, and stabilization of objects.
    • Conducts artifact research and recommends items for acquisition or deaccession.
    • Assists with retrieval, packing, transport, and documentation for items on exhibit or temporary location.
    • Supports any collections related activities, including inventory, reorganization projects, and digitization initiatives.
    • Assists with production and installation of exhibitions.
    • Assists with museum programs and special events as well as setups.
    • Performs other related duties as assigned.

    REQUIRED KNOWLEDGE, SKILLS, AND PERSONAL QUALIFICATIONS

    • Bachelor’s degree in history, museum studies, anthropology, or a related field and at least one year of experience working in a museum or special collection.
    • Knowledge of artifact handling and care.
    • Proficiency with collections management software.
    • Strong organizational skills.

    The above description and qualifications are not all inclusive and represents a majority of the key responsibilities of this position. Other duties may be assigned as required to fulfill the directives of the strategic plan or as designated by executive staff. Work environment is primarily in an office with some walking and driving between the office to the Museum and offsite storage facility; ability to lift up to 35 pounds and to be on their feet for over two hours at a time.

    The above description and qualifications are not all inclusive and represents a majority of the key responsibilities of this position. Other duties may be assigned in the course of activities as required to fulfill the directives of the development and strategic plan or as designated by executive staff.

    *Final Candidates must pass a background check, must be able to live and work in the United States and may be required to pass a drug test.

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