Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to societyofflarchivists@gmail.com. This page is updated weekly on Fridays.

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  • 02 Aug 2019 2:21 PM | Georgen Charnes (Administrator)

    POSITION SUMMARY

    Reporting to the Head of the Special Collections and in accordance with Library Special Collections procedures, this position provides administrative, communications, public relations, public service, and project and program management support to Special Collections in order to enhance operational efficiencies, increase special and digital collections use, and facilitate philanthropic contributions. This position manages the Special Collections Reading Room and Stacks, with shared responsibility for recruiting, hiring, training, coaching, and supervising reading room staff assigned to public service duties and student employee(s) assigned to daily stacks maintenance and special projects.

    RESPONSIBILITIES

    Provides research assistance to patrons in the Special Collections Reading Room; refers research questions to appropriate librarians and library units. Coordinates Special Collections' interlibrary loan requests.

    Provides analytical and technical support to create Special Collections usage reports. Monitors web traffic and user behavior to recommend website changes. Uses content management system to make minor website changes.

    Develops and maintains operating policies and procedures manuals for the Special Collections Reading Room and Stacks; conducts staff and student employee training as needed. Resolves conflicts with Special Collections Reading Room patrons concerning policies and procedures. Coordinates the security of the Special Collections Reading Room.

    Assists with preparing and monitoring budgets. Serves on library committees as assigned.

    Performs other duties as assigned.

    POSITION QUALIFICATIONS

    MINIMUM:

    This position requires a high school diploma and six years of professional library experience. Appropriate college coursework may substitute for the required experience.

    PREFERRED:

    ALA accredited Master’s Degree in Library Science. Work experience in an academic or public library and providing customer service.

    SPECIAL SKILLS/TRAINING

    Project management and ability to adapt to new technologies.

    TO APPLY

    Search the USF Careers website for “Manager, Library Operations - Special Collections” to learn about this great professional opportunity! — at USF Libraries - Special Collections.



  • 02 Aug 2019 10:14 AM | Chuck McFarland (Administrator)

    This position is on the Governors’ Records Review and Redaction Team. Working with electronic and paper records, the employee reviews, identifies and redacts confidential and exempt information, as identified by Florida Statutes, from archival collections, specifically governors’ records.

    Task 

    • Review, identify and redact confidential and exempt information from archival collections

    KSAs

    • Exceptional attention to detail
    • Professional discretion
    • Consistent, reliable attendance
    • Knowledge of computer systems and applications

    Education

    • Bachelor’s degree in History, Political Science, Public Administration, or Information Studies (preferred)

    Working hours: Part-time, Monday thru Friday, not to exceed 28 hours per week

    Pay: $18.00/hr.

    Please submit a resume showing your qualifications for this position; copy of college transcripts; and at least two employment reference contacts to Tyeler McLean at Tyeler.McLean@dos.myflorida.com

    CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

    IMPORTANT NOTICES:

    Relatives of current Florida Department of State employees will not be considered.

    We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse cultures and backgrounds, abilities, skills, and talents to join our inclusive workforce.

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov


  • 24 Jul 2019 8:24 AM | Georgen Charnes (Administrator)

    Description

    Broward County, Board of County Commissioners is seeking a highly motivated, energetic, knowledgeable and efficient candidate to serve as the Librarian, Senior - Archivist of Special Collections within the Libraries Division. This position may be assigned to any location within the Libraries Division based on operational needs. The Librarian, Senior - Archivist will work to expand access to and promote the Libraries archives, manuscripts and its special collections. Our Flagship libraries have a rich collection documenting the anthropology, geology and archival history; it features manuscript writings and books, including first edition titles, limited printings autographed and rare publications, and the African American experience and the African Diaspora;. The extensive collection of books, personal papers, organizational and institutional records supports research in education, literature, and community.

    The purpose of this position is to expand access, improve and promote usage of the archives through online exhibits, publications, presentations, instructional sessions and outreach activities. With a commitment to employing efficient archival process methods, this position is responsible for accessioning, processing, preserving and providing access to Special Collections materials in all formats; not limited to, coordinating, collecting, organizing and maintaining control over a wide-range of primary sources in many formats in accordance with accepted standards, practices and processes.

    The ideal candidate for this position will have experience that includes creating digital projects, exhibits, outreach activities; interacting with existing and potential donors of archival collections, and other stakeholders to ensure the preservation of historical materials; creating and enhancing finding aids, and bibliographic records based on current standards, best practices, research, and analysis; participating in developing grants and accompanying budgets; assisting in prioritizing the preservation, conservation, and security needs of the collections; overseeing the physical and intellectual control of the archives, manuscripts and special collections through appraisal, arrangement, description, and creation of finding aids; coordinating and delivering educational and public outreach programs, such as tours, workshops, lectures, and classes; recommending policy guidelines concerning public access and use of materials; assisting the public in using collections by explaining available resources and methods for locating information; assisting with curating and appraisals to determine function, authenticity and evidential value; planning exhibits by organizing and interpreting historical records for public presentation.

    Salary: $53,534.00 - $85,441.62 (Yearly Salary)

    Requirements

    • Minimum Experience, Skills and Education Requirements:
    • Requires a Master's degree from a college or university accredited by the American Library Association in Library Science, Library Information Science and/or closely related field.
    • Requires (one) year of library experience providing services to all ages.

    Preferences:

    • Masters' degree or higher in Archival Studies and or African-American Studies.
    • Certification in Archival Studies.
    • One (1) year or more experience processing historical/archival collections, creating DACS-compliant finding aids and encoding finding aids related to African and African-American history and culture and culture and/or content related to diverse communities and topics.
    • Two (2) or more years experience cataloging archives.
    • One (1) year or more experience identifying and cultivating prospective donors, negotiating gifts, preparing deeds of gift and deposit agreements, maintaining current knowledge of sources for appraisals, relevant tax regulations, and professional legal resources, creating strategies for long-term donor stewardship.
    • One (1) year or more planning and implementing programs and publications that promote and interpret collections, such as: exhibits, conferences, guest lectures, public speaking, and other active forms of outreach.
    • One (1) year or more using archival and content management systems, such as ArchivesSpace, Archon, and/or CONTENTdm.

    Apply at https://joblist.ala.org/job/librarian-senior-archivist/49213450/

  • 24 Jul 2019 8:10 AM | Georgen Charnes (Administrator)

    Museum Description:

    The Flagler Museum opened to the public in 1960. The Museum is housed within Whitehall, Henry Flagler’s Gilded Age estate built in 1902 in Palm Beach, Florida. Located on beautiful Lake Worth (Intracoastal Waterway), the Museum is designated a National Historic Landmark and accredited by the American Alliance of Museums. The Flagler Museum serves visitors from all over the world and offers an active schedule of programs and exhibitions. www.FlaglerMuseum.us.

    Position Summary:

    The full-time, exempt position of Archivist and Research Librarian (ARL) oversees the Museum’s Archives and Research Library and serves within the Curatorial department of the Museum. The ARL conducts active research on the interpretation of Whitehall and its collections, responds to research inquiries from the public and scholarly community, writes articles for Museum publications, and serves as a primary link to the education and interpretive staff of the Museum, updating historical information through cross-departmental trainings. The ARL maintains the archival collection database (PastPerfect) and finding aids and is responsible for the professional care and preservation of the documents, photographs, drawings, books, and all items in the collection of the Archives and Library. S/he has input on new items for the collection and conservation issues. The ARL also assists the Curatorial department with major initiatives, including exhibition development.

    Degree Requirements:

    Master’s degree in Library Science, American History, or related field, with archival experience.

    Essential Duties and Responsibilities:

    Demonstrate expertise related to the oversight of the Archival collection; stay current in the field and seek opportunities for leadership in the field

    Demonstrate high ethical standards in all activities

    Identify new opportunities for the Research Library to be a more visible aspect of the Museum’s operation

    Serve as a project manager when overseeing research projects, reorganization or storage projects

    Effective communication skills, addressing research inquiries with urgency and enthusiasm; partnering across departments to train staff and volunteers on collections interpretation

    Excellent organizational skills; able to implement and follow timelines and stay focused while multi-tasking

    To Apply:

    Qualified applicants should send letter of interest and resume to executivedirector@flaglermuseum.us. No phone calls please. The Museum is a smoke-free environment and drug-free workplace and a complete background check is conducted prior to hire. The Flagler Museum is an Equal Opportunity Employer.


  • 24 May 2019 11:40 AM | Georgen Charnes (Administrator)

    The State Library and Archives of Florida announces the availability of one part-time position assisting State Archives of Florida staff with clerical duties at the Archives Reference desk. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

    Starting date:  June 2019

    Hours:  20/week, 9 a.m. – 1 p.m.

    Salary:  $10.00/hour

    Duties:  The primary responsibility of this position is to provide assistance to the Archives Reference staff. The State Archives places special emphasis on making its collections available to a wide variety of researchers, including historians, lawyers, government officials, students,

    genealogists and others interested in Florida’s government, its people and the events that have

    shaped its history. The Reference Unit assists researchers in using our collections and provides reference services on-site or by telephone, mail or email. This position performs Archives duplication and clerical tasks, such as assisting with the transport and shelving of boxes; duplicating of archival records; entering patron and use data into the Archives automated cataloging system; listing or indexing records using the Archives automated cataloging system or standard desktop applications (e.g. MS Word, Access, Excel); and other related duties.

    Required qualifications: 

    • At least two years’ credit toward a bachelor's degree from an accredited college or university
    • Familiarity with desktop computer applications
    • Effective oral and written communications skills
    • Ability and willingness to lift and carry boxes weighing up to 40 pounds
    • Ability and willingness to carry out routine duplicating tasks for many hours at a time
    • Strict attention to detail in organizing and performing assigned tasks
    • Discretion in maintaining confidentiality of information in records
    • Reliable attendance

    To apply, submit a resume or State of Florida Employment Application showing your qualifications for this position, copy of college transcripts and at least two employment references to:

    Tyeler McLean

    State Archives of Florida

    Mail Station 9E

    Tallahassee, FL 32399-0250

    Tyeler.McLean@dos.myflorida.com


  • 16 May 2019 8:15 PM | Georgen Charnes (Administrator)

    LOCATION: Main Campus (Gainesville, FL)
    APPLICATIONS CLOSE: 6 Jun 2019
    EXPECTED SALARY: $35,115.00 annually; commensurate with education and experience.

    JOB DESCRIPTION:

    The Associate Processing Archivist is part of the Special and Area Studies department of the George A. Smathers Libraries reporting directly to the Processing Archivist. Principal duties include reviewing, arranging, and describing archival materials for the Latin American and Caribbean Collection and to a lesser extent for other Spanish-English collections in the department, such as the Isser and Rae Price Library of Judaica and the P.K. Yonge Library of Florida History; creating and maintaining archival finding aids following professional standards; and managing data in preparation for digitization projects. The Associate Processing Archivist coordinates the accessioning and processing of new acquisitions and reducing any backlog, and participates in the process of digitizing archival collections.


    MINIMUM REQUIREMENTS:   

    Master’s degree and one year of related library experience; or a bachelor’s degree and two years of related library experience; or any equivalent combination of experience, training and/or education.

    MORE DETAILS, AND TO APPLY: http://explore.jobs.ufl.edu/cw/en-us/job/511023/associate-processing-archivist

  • 13 May 2019 12:00 PM | Krystal Thomas (Administrator)

    Overview

    At Orange County Government, we are proud to serve the public with integrity, honesty, fairness and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We have been consistently recognized as a “Top 100 Family Friendly Company,” facilitating a healthy work-life balance.

    The Orange County Regional History Center, housed in a historic courthouse in downtown Orlando, offers four floors of exhibits exploring 12,000 years of Central Florida’s rich heritage. A Smithsonian affiliate, the museum also presents visiting exhibitions and a wide range of programs for all ages. From documenting defining moments in our history, including the Pulse nightclub tragedy, to bearing witness to everyday life, the museum plays an invaluable role by serving as Central Florida’s storyteller for generations to come.

    The History Center is seeking a temporary Registrar/Digital Archivist to work with One Orlando Collection by processing and digitizing memorial items from the Orlando Pulse Night Club shooting that took place on June 12, 2016. This is a temporary full-time position within the collections department of the Orange County Regional History Center. This position will work closely with the Center’s other One Orlando Staff.

    Representative Duties

    Communicate and work with a variety of organizations, institutions, and individuals within the area to collect materials related to the event.

    Participates in daily collections management of items related to the event: conducts custodial responsibilities in acquiring and preserving objects, including implementing methods for acquisition, preservation, and conservation of items.

    Assists in artifact selection, research, and the installation, de-installation of exhibits.

    Plans and manages a digital archives program with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records.

    Has familiarity with current metadata standards.

    Assist in the creation of an online memorial website encompassing all collected materials.

    Communicates and work with a variety of organizations, institutions, and individuals within the area to collect materials related to the event.

    Directs and participates in daily digital management of items related to the event: conducts custodial responsibilities in digitally acquiring, organizing, and preserving objects, art, photographs, oral histories, documentary records, and social and new media.

    Performs other related duties as assigned.

    Minimum Qualifications

    Bachelor’s degree from an accredited institution in Museum Studies or closely related field and two years of museum registration or collections experience. Must have strong interpersonal, communication, and organizational skills

    Preferences

    Master’s Degree in Museum Studies or Library Sciences

    Experience utilizing Past Perfect

    Experience with copyright and rights management issues

    Fluency in Spanish and English strongly preferred

    Notes

    Hours per week: 40

    Hours/Days of work: 8:00am to 5:00pm / Monday - Friday with occasional evenings and weekends

    The selected applicant must submit to a background investigation that includes but is not limited to fingerprinting and polygraph examination and favorable results must be obtained for employment.

    Application Deadline

    Posting Date: 5/10/2019

    Closing Date: 5/24/2019

    (Posting may close without prior notice)

    Job ID 22104

    Salary

    $17.79 - $19.23 / Hourly Based on Qualification

    Address

    Orange County Regional History Center
    65 East Central Boulevard
    Orlando, FL 32801

    Veterans Preference

    If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the close date of the posting. Please submit a cover letter and copies of documents, not originals, to Orange County Human Resources Division, PO Box 1393, Orlando, FL 32801-1393 or fax to (407) 836-0098 (only Veterans' Preference documentation will be accepted by fax). Your cover letter should include the position posting number you are applying for, the title of the position and the last 4 digits of your social security number.

    Educational Requirements

    If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.

  • 29 Apr 2019 7:56 AM | Krystal Thomas (Administrator)

    Responsibilities

    The Archives Fellow, on a 12-month visiting A&P appointment, works under the supervision of the Chief Archivist to research, evaluate, assess, catalogue, and index the audio visual collections at The Ringling. These collections, comprised of a variety of outmoded and newer audio visual technologies, document Museum activities as well as the history of circus arts.

    Responsibilities will include:

    • Works closely with Archives staff to conduct research on media stability, condition evaluations of collections, and environmental assessments. Contributes to the development of management tools for various media in The Ringling Archives collection including audio recordings, still visual materials, digital format materials, and moving images. Many of the formats are no longer in common use requiring the incumbent to research sources and methods for identification and digitization.
    • Under the guidance of the Chief Archivist, reviews and identifies video source material for relevance. Works with a variety of still and moving image materials and audio recordings in the Ringling Archives collection. Examples include but are not limited to: 2 inch video tape, 1 inch video tape, ¾ inch video cassettes, ½ inch reel-to-reel video tapes, DV-cassette video tapes, and Hi-8 video tapes. Digitizes, catalogues, and makes accessible when appropriate through the museum's online public access collections catalogue, e-Museum and other technologies as necessary.
    • Identifies and digitizes a variety of still visual materials including photographs and negatives, glass plate negatives, lantern slides, and 2x2 slides. Evaluates which materials may require conservation measures prior to digitization. Assists in identifying potential conservators and makes recommendations to the Chief Archivist.
    • Assists in digitizing, uploading, and data entry of archival items to The Museum System (TMS). Catalogues and indexes materials already in digital format.
    • Compiles condition reports for 8mm and 16mm motion picture films in the collection. Rehouses and documents film items.
    • Assists in managing descriptive, technical, administrative and preservation metadata for both accessibility and long-term preservation of digital assets and related metadata.

    Qualifications

    • Bachelor's degree and 2 years' experience or a combination of post high school education and experience equal to 6 years. Relevant training may substitute for experience.
    • Knowledge of applicable computer applications and basic computer functions to include Adobe Acrobat, Photoshop, Lightroom, Capture One, Bridge, Premiere; Microsoft Excel and Word.
    • Knowledge of and ability to apply the processes, procedures and methods used in museum operations in compliance with applicable governing entities such as the American Association of Museums.
    • Knowledge of museum terminology.
    • Knowledge of collections development and cataloguing.
    • Ability to establish and maintain effective working relationships. Ability to work effectively with others at all levels, individually and as part of a team.
    • Knowledge of the concepts, principles and practices of collections management to include proper handling, installation, preservation and/or maintenance.
    • Ability to communicate effectively verbally and in writing.

    Preferred

    • Master's in Library & Information Science, Archival Administration, Museum Studies, or related discipline and working knowledge of Capture One and Filemaker Pro.
    • Knowledge and/or interest in Circus Arts.

    Other Information

    The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit www.ringling.org.

    Contact Info

    For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or employment@ringling.org.

    Anticipated Salary Range

    Up to $33,000 + Florida state benefits available (http://hr.fsu.edu/?page=benefits/benefits_home)

    Pay Plan

    This is an A&P (Administrative and Professional) position.

    Soft Money Funded Position

    This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.

    Schedule

    While the primary working hours for this position are between 8:00 am to 5:00 pm (with a one hour meal period) Monday through Friday, the incumbent may be required to work a flexible schedule including days, weekends, or special events.

    Criminal Background Check

    This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

    How To Apply

    If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

    Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

    Equal Employment Opportunity

    An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

    FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

  • 16 Nov 2018 9:15 AM | Krystal Thomas (Administrator)

    The John and Mable Ringling Museum of Art in Sarasota, Florida, will be offering paid internships to be held for ten weeks, from June 3 – August 8, 2019. The internships are available in the following departments:

    • Archives
    • Conservation
    • Curatorial
    • Education
    • Grounds
    • Library

    Interns earn $11.50 per hour and are paid bi-weekly. Interns are responsible for their own housing (the Museum will assist with locating nearby rentals).

    The application deadline is February 15, 2019.

    International applicants must have a current US Visa and be eligible to work in the US. The positions require fingerprinting. The Museum encourages students from all backgrounds to apply and is committed to a culturally diverse group.

    Education requirements, additional information and application materials may be found on the Museum’s website at https://www.ringling.org/internships-fellowships.

  • 16 Nov 2018 9:11 AM | Krystal Thomas (Administrator)

    Special Collections at the John H. Evans Library, Florida Institute of Technology is seeking a 2019 intern. This paid internship will start early January and run through December. A maximum of 12 hours a week is required, during the workweek (M-F, 8am-5pm).

    This position involves processing scientific archival collections with both physical and digital components. Activities include creating inventories, rehousing materials, arranging collections, providing descriptions, and creating finding aids according to nationally recognized archival standards and best practices. Interns will also add their completed finding aids to ArchivesSpace.

    Requirements:

    • Enrolled in an accredited graduate program or have an accredited Master’s degree in an archives-related field such as Library Information Science, History, Public History, Museum Studies, or similar
    • Willingness to learn new programs, methods, and skill sets
    • Interest in technology, science, or the early space program
    • Ability to work independently
    • Experience using basic hardware: computers, printers, copiers, and scanners
    • Strong research and writing skills
    • High levels of responsibility and attention to detail
    • Must be able to work in the presence of dust
    Knowledge of the following is helpful, but not required:
    • Familiarity with archival arrangement and description
    • Familiarity with descriptive metadata schemas
    • Experience with Adobe Pro, Photoshop, and Microsoft Office
    • Experience working with or handling fragile materials

    Please send a cover letter & CV to libadmin@fit.edu.


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