Society of Georgia Archivists and Society of Florida Archivists 2016 Joint Annual Meeting Schedule

Download Final Schedule (PDF)

Wednesday, October 12 - WORKSHOPS are being rescheduled or are cancelled; See below for new dates and times if available. See the NEWS POST for more Information about general announcements. Board Meetings and Mixer are still scheduled as noted on Wednesday evening.

8:30 A.M. to 5:00 P.M. Registration

9:00 A.M. to 5:00 P.M. Workshop 1 CANCELLED
SAA Copyright Issues for Digital Archives (A&D, DAS)
This course covers copyright legal issues specific to archives of digital material. You'll examine the impact of electronic technologies on the long-held law and tenets of copyright, including digital rights management and acquiring and advising on the use of rights in records. You’ll look at the basic text of relevant federal statutes and significant case law as well as examine case studies. A very brief review of copyright essentials will be provided to ground the discussion. The focus of the day will be on how to think through and identify options for resolving the most commonly encountered.
Aprille McKay, University of Michigan
Heather Briston, UCLA
Jean Dryden

9:00 A.M. to 12:00 P.M. Workshop 2 Rescheduled for Thursday Afternoon
Archives on the Move: Developing an Educational Outreach Initiative for Your Archive
This workshop uses Brooklyn Connections, the education division of the Brooklyn Public Library’s local history archive, the Brooklyn Collection, as a case-study to teach participants how to implement school outreach initiatives at their institutions. Utilize archival collections to meet Common Core Standards, create lesson plans and engage students’ and teachers’ interest in local history. Learn pedagogical terminology and practical strategies for establishing meaningful and ongoing school partnerships. Participants will leave the workshop with adaptable resources to inform the creation or expansion of educational initiatives at their home institutions.  Kaitlin Holt, Brooklyn Public Library
Brendan Murphy, Brooklyn Public Library
Deenah Shutzer, Brooklyn Public Library

1:00 P.M. to 5:00 P.M. Workshop 3 CANCELLED
Photographic Preservation: Strategies for working with Physical and Digital Collections
Photographic collections are some the most heavily used resources in archives, but they require a specialized set of skills to manage and preserve. This workshop will provide basic historical background on photographic processes, methods for identification and preservation, as well as strategies for arrangement and description for both physical and digital images. Hands on activities will be included, as well as basic considerations for digitization and exhibition.
Sandra Varry, Florida State University

5:00 P.M. to 6:00 P.M.
SGA board meeting     Ossabaw Room  
SFA board meeting                                 Lobby

6:30 P.M. to 8:00 P.M. Library/Lion's Den Pub
Conference Meet and Greet Mixer

Thursday, October 13

8:30 A.M. to 4:30 P.M. Registration and membership renewal     Lobby

8:00 A.M. to 9:00 A.M. Continental Breakfast, vendors and poster set up and displays    Foyer/Cumberland Room
Oh look, there’s a bell! Processing the vertical files of the Anton Brees Carillon Library
Jaime Fogel, Bok Tower Gardens
Tamara Ramski, Bok Tower Gardens

An 1870’s Berlin Woolwork: a lengthy conservation
Ann Williams, student, Valdosta State University
A Concept Map Approach to Organizing Archive Collections
Allison M. Howard, University of South Florida
Ashley C. Ashabranner, student, University of South Florida

A Tale of Two Digitization Projects
Jaimie L. Kicklighter, student at Valdosta State University, Auburn University
Archives 360: Redefining Online Exhibits at Evans Library
Lisa Petrillo, Florida Institute of Technology
Ground Control to Archivists Above: Unveiling Legacies & Launching Careers Through Internships
Gabriella Williams, student at Florida State University, Embry Riddle Aeronautical University
Sarah Kautz, student at University of Wisconsin-Milwaukee

Challenges of Extracting and Presenting Agricultural Data Sets From Archival Collections
James R. Stewart, Jr., North Carolina State University

9:00 A.M. to 10:00 A.M.       Cumberland Room 
Welcome by Brittany Parris (President, SGA) and Erin Mahaney (President, SFA) with
Keynote by Dr. Meredith Evans (Director, Jimmy Carter Presidential Library and Museum):
Modern Special Collections: From Print to Digital
This talk with be about balancing multiple formats, generational staff and pushing the boundaries of archival theory.

10:00 A.M. to 11:00 A.M.
Session 1
        Sapelo Room
Challenges to creating and promoting a diverse record: Manuscripts and University Archives at Florida State
How we collect and describe our materials directly impacts their diversity and accessibility. This panel will discuss how FSU Special Collections & Archives has defined challenges and present solutions related to legacy practices and difficult materials that hinder efforts to best reflect the existing diversity of the community past and present.
Sandra Varry, Florida State University
Rory Grennan, Florida State University
Robert Rubero, Florida State University
Krystal Thomas, Florida State University

Session 2     Ossabaw Room
Adobe Bridge Primer: A Guide to Using Adobe Bridge in Your Image Processing Workflow
Photographic collections are some the most heavily used resources in archives, but they require a specialized set of skills to manage and preserve. Presenter Andrea Richardson will provide a guide to using Adobe Bridge, a free product for users of Adobe Photoshop, in your image processing workflow.
Andrea W. Richardson, The Portman Archives, LLC.

11:00 A.M. to 11:30 A.M.                 Foyer/Cumberland Room
Morning break
Poster and demonstration display; beverage break

11:30 A.M. to 12:30 P.M.
Session 3         Sapelo Room
Backhoes, Barcodes, and Blast Freezers: Building a Shared Library Storage Facility from the Ground Up
In 2014, Emory University and Georgia Tech formed a partnership to build a state-of- the-art, high-density library storage facility called the Library Service Center (LSC). Three panelists will present on the collaboration between Emory and Georgia Tech and each library’s efforts to prepare their collections for the new facility, with a particular focus on planning for the transfer of archives and special collections material.
Sarah Quigley, Emory University
Felicia Bianchi, Emory University
Carrie Hintz, Emory University
Jody Thompson, Emory University

Session 4     Ossabaw Room
Student Employees at Work: Shared Perspectives from Students and Employers in Archives and Libraries
Archives have become increasingly reliant on student employees to perform duties essential to the daily work of making cultural heritage materials accessible to patrons. This session will detail how students are recruited, trained, managed, and mentored from the perspective of supervisors and former student workers.
Mandy Mastrovita, University of Georgia
Donnie Summerlin, University of Georgia
JoyEllen Freeman, Kennesaw State University

12:30 P.M. to 2:00 P.M.       Cumberland Room
Lunch
Speaker Dr. Meredith Evans:
Management and Leadership
From staff and professional development to donor relations; it's all about relationships

2:00 P.M. to 3:30 P.M.
Session 5, Paper/Short Presentation Sessions Sapelo Room
Lone Arrangers as Team Players
The lone arranger of the Florida Institute of Technology Special Collections will share some personal experiences to demonstrate practical ways to engage in building archives that encompass the changing criteria. This paper will show how to maximize accomplishments without direct financial support and seeks to prove a lone arranger with a strong backup team can win the game.
Diane Newman, Florida Institute of Technology

A Snapshot of Archival Job Postings
How many archival positions are classified as project/temporary/term vs. regular/permanent? There are currently no statistics available to answer this question. This brief, replicable study is a starting point for further research into the role of temporary archival staff in the field. Data was gathered over two months (May-June 2016) from job listings on SAA’s Career webpage. This paper presents my findings and invites discussion on project positions, skill development, and other hiring trends in the profession.
Kristin Morgan, MARBL, Emory University

Bringing Innovation to the Archives with History of the Health Sciences Lecture Series
The Historical Collections and Archives (HCA) at the Greenblatt Library is a little known entity of the Augusta University on the Health Sciences Campus. The History of the Health Sciences Lecture Series began in 2012 as an opportunity to introduce HCA to the University and general public. This paper will review challenges and lessons learned in hosting the lecture series, such as scheduling and promoting the lectures, securing speakers, and connecting the HCA resources to lecture topics.
Renée Sharrock, Augusta University
Sandra Bandy, Augusta University

From Foe to Friend: How War Time Encounters Created Lasting Friendships at a WWII POW Camp in Lawrenceburg, TN
During WWII, some German Prisoners of War were brought to a camp in Lawrenceburg, TN, where they worked on James Henry Stribling’s farm, and developed lasting relationships with the family. Even after these German soldiers returned to Germany, they continued to write letters to the family. Beaman Library has the collection of more than 350 letters in their Archives and has used it to expose both college and middle school students to the power of primary sources and the archives. This paper shares how the collection has been used and the story’s lasting impact on the public.
Elizabeth Rivera, Lipscomb University
Marie Byers, Lipscomb University

Session 6, Skill Building Session             Ossabaw Room
Practical Tools for Managing Born Digital Collections and Managing Digital Assets in a Collaborative Environment
The first portion of this session will review free, open source tools for conducting basic management and preservation functions on files such as creating and checking checksums, packaging materials for long-term storage, and embedding or checking metadata. Next, presentation and discussion that will address the collaborative approach adopted by the Digital Services Department and Archives Research Center to develop a comprehensive digital asset management program.
Annie Peterson, LYRASIS
Hannah Rosen, LYRASIS
Josh Hogan, Atlanta University Center Robert W. Woodruff Library
Christine Wiseman, Atlanta University Center Robert W. Woodruff Library
Sarah Tanner, Atlanta University Center Robert W. Woodruff Library

3:30 P.M. to 4:00 P.M.            Foyer/Cumberland Room
Afternoon Break
Poster and demonstration display; beverage break

3:30 P.M. to 6:00 P.M. Workshop 1                 Sapelo Room
Archives on the Move: Developing an Educational Outreach Initiative for Your Archive
This workshop uses Brooklyn Connections, the education division of the Brooklyn Public Library’s local history archive, the Brooklyn Collection, as a case-study to teach participants how to implement school outreach initiatives at their institutions. Utilize archival collections to meet Common Core Standards, create lesson plans and engage students’ and teachers’ interest in local history. Learn pedagogical terminology and practical strategies for establishing meaningful and ongoing school partnerships. Participants will leave the workshop with adaptable resources to inform the creation or expansion of educational initiatives at their home institutions.  Kaitlin Holt, Brooklyn Public Library

4:00 P.M. to 5:00 P.M.
SFA Business Meeting             Ossabaw Room
SGA Business Meeting       Cumberland Room

6:00 P.M. to 7:30 P.M.
Reception and Silent Auction       Columbia Club
        3 W. Liberty Street

Friday, October 14

8:00 A.M. to 9:15 A.M.                                      Lobby 
Registration

8:00 A.M. to 9:00 A.M.            Foyer/Cumberland Room
Continental Breakfast

9:00 A.M. to 10:30 A.M.
Session 7         Sapelo Room
Museum as Archives/Archives as Museum: The Panama Canal Museum Collection at the University of Florida
The University of Florida Libraries acquired the holdings of the Panama Canal Museum when the Museum closed in 2012. The collection, which documents the American era of the Panama Canal, was renamed the Panama Canal Museum Collection (PCMC) and is now managed as an archival collection in Special & Area Studies Collections (SASC). This session will present challenges and opportunities of this merger between museum and archives, focusing on the very different viewpoints of the museum, library and archives professionals.
John Nemmers, University of Florida
Steve Duckworth, University of Florida
Jessica Marcetti, University of Florida
Lourdes Santamaria-Wheeler, University of Florida

Session 8             Ossabaw Room
Let’s Get Digital! : Archiving Web 2.0
This session will discuss methods used by Rollins College and Georgia College to archive social media, web and multimedia materials. Data collected and solutions found for difficult media types will be discussed.
Rachel Walton, Rollins College
Nahali Croft, Georgia College

10:00 A.M. to 10:30 A.M.                            Foyer/Cumberland Room
Break

10:30 A.M. to 12:00 P.M.
Session 9, 2nd Paper Session         Sapelo Room
The MALA Program: Bringing Students and Technology Together in the Archives
In the fall of 2015, James Madison University (JMU) launched the Madison Academic Library Associates (MALA) program. This two-year program leverages the collective expertise of archivists, librarians, and technologists to teach graduate students innovative ways to make archival materials more available to faculty, students and the local community. The presenters will discuss the program’s impetus, its successes and challenges, and plans for moving forward.
Lynn Eaton, James Madison University
Kevin Hegg, James Madison University

The Joe L. Evin’s Collection: Collaborating to Promote Archive Collections
The Tennessee Technological University Special Collections and Archives and iCube collaborated to create a unique exhibit to display the Congressman Joe L. Evins Collection. The iCube sought a new way to promote their services and technological abilities while TTU Archives and Special Collections needed a unique way to display and promote an underutilized collection that necessitated little to no additional staffing.
Megan M. Atkinson, Tennessee Technological University
Stefanie Smithers, Tennessee Technological University

Look Homeward, Angel: Bringing together digital collections and Special Collections
When the Special Collections librarian at Western Carolina University retired after 34 years of service, the library seized the opportunity to bring together the separate Digital Initiatives and Special Collections units into a new Special and Digital Collections unit. This presentation will explore the decision making that guided this merger, challenges faced, successes, and the new opportunities afforded by this merger.
Elizabeth Skene, Western Carolina University

Art and Archives: Leveraging Art Collections for Outreach
This presentation outlines the steps involved with a major shift in our collecting policy towards collecting Art. In five years we have added seven permanent galleries, plus numerous small installations to our 200,000 square foot library building. We have also placed Art in three other campus buildings. This presentation will cover collecting, funding and displaying art in a university setting, everything from inventory databases, recruiting artists, to framing and displaying, to outreach events and press coverage and impact assessment.
Deborah Davis, Valdosta State University Archives and Special Collections

Session 10, Skill Building Session             Ossabaw Room
Linked Data for Archives And Easy Steps to Linked Archival Metadata
The first presentation of this session will explain easy steps towards publishing and consuming archival finding aids as Linked Data. The second speaker for this session will discuss the functioning of our archival management systems and how archives can create and leverage linked data to help build the semantic web.
Allison Jai O’Dell, University of Florida
Matthew Miguez, Florida State University

1:45 P.M. to 2:45 P.M.
Tour of Bonaventure Cemetery
The SGA Membership Committee invites you to attend a free guided tour by The Bonaventure Historical Society of the Bonaventure Cemetery.


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